Administration and Logistics Manager

Logistics & Procurement

Overview

Oversee and streamline administrative operations in World Vision DRC.

You have:

• Minimum of 5 years of experience in administrative management or coordination, with at least 5 years in a middle management role.
• Strong knowledge of office management, procurement, logistics, and compliance regulations.
• Exceptional organizational, analytical, and communication skills in French. Knowledge of English is desirable.
• Bachelor's degree in Business Administration, Economics, Management, or a related field. Master’s degree preferred.
• Proficient in Microsoft Office Suite and experience with office management software.

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

Administrative and Logistics Manager

Overall Objective

The Administration & Logistics Manager is responsible for overseeing and streamlining all administrative operations within the World Vision DRC organization to ensure efficient support for its core activities. This role involves managing office resources, facilities, and administrative staff while ensuring compliance with organizational policies and legal requirements. The Administration and Logistics Manager also provides strategic guidance to improve operational systems, processes, and policies, contributing to the organization's overall effectiveness and success.

Key focus areas include facilities management, inventory coordination, Travel Coordination, Fleet management and fostering a productive and well-supported work environment.

Duties and responsibilities:

Office Management and Facility Operations:

• Oversee day-to-day office operations, ensuring facilities and services run efficiently and in alignment with organizational standards.
• Develop and maintain office protocols for facilities use, maintenance schedules, and safety compliance
• Lead the implementation of office policies to improve workplace efficiency and staff productivity.

Administrative Leadership and Team Coordination:

• Manage and support the NO administrative team, setting clear objectives and monitoring performance to achieve departmental goals.
• Support and provide technical backstop to Zonal administrative teams, setting clear objectives and monitoring performance to achieve departmental goals
• Carry out regular visits to zonal Offices/Cluster to support Admin Teams for compliance and capacity building
• Foster a culture of collaboration, professionalism, and continuous improvement within the administrative team.
• Provide guidance and mentoring to administrative staff, promoting professional growth and development.

Logistics and Asset Management:

• Oversee logistics management, including fleet and transportation coordination (air ticket purchases, travel authorization, visas etc..), asset procurement, inventory control, and warehouse operations.
• Ensure assets are properly maintained, tracked, and documented according to organizational policies
• Implement processes to monitor and optimize resource utilization, ensuring cost-effectiveness and compliance.
• Supervise direct reports in charge of immigration in order to obtain travel documents timely

Compliance and Risk Management:

• Ensure adherence to local and international compliance standards, implementing corrective actions where necessary.
• Oversee risk management practices within the admin unit, focusing on facility security, health, and safety policies.
• Conduct regular audits and updates on policies, procedures, and controls to ensure full compliance.

Reporting and Strategic Planning:

• Compile and analyze data on administrative performance, preparing reports for senior management review. This includes reports on Assets, vehicles and other admin aspects.
• Participate in strategic planning to align administrative functions with organizational goals

• Recommend improvements in processes, systems, and policies to support long-term operational efficiency.

  Minimum Qualification, Skills and Experience Required:

Required Professional Experience

• Minimum of 5 years of experience in administrative management or coordination, with at least 5 years in a middle management role.
• Strong knowledge of office management, procurement, logistics, and compliance regulations.
• Exceptional organizational, analytical, and communication skills in French. Knowledge of English is desirable
• Ability to manage multiple priorities in a fast-paced environment.

Required Education

Bachelor’s degree in Business Administration, Economics, Management, or a related field. Master’s degree preferred.

Proficient in Microsoft Office Suite and experience with office management software.

Key core Competencies:

• Strategic Thinking and Decision Making
• Strong Leadership and Team Management Skills
• Excellent Communication and Interpersonal Skills
• Detail-Oriented and Organized
• Budgeting and Financial Acumen
• Problem-Solving and Adaptability

Applicant Types Accepted:

Local Applicants Only

Apply now

Potential interview questions

Added 11 months ago - Updated 11 months ago - Source: wvi.org