Admin Support Officer
Oversee administrative tasks for social work projects and staff care initiatives.
This opening expired 11 months ago.
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Overview
Oversee administrative tasks for social work projects and staff care initiatives.
You have:
- A university degree from an accredited educational institution in business management or a related discipline.
- At least 3 years of relevant work experience.
- Excellent command of spoken and written English.
- Good knowledge of office policies and administration.
- Experience in using a variety of software applications to support communication and collaboration and increase overall productivity.
- Ability to develop clear goals consistent with agreed strategies, capability to develop, monitor and adjust plans and actions as necessary.
- Acts in accordance with the profession’s ethics and values, respects and promotes individual and cultural differences.
- Ability to prepare, coordinate and conduct meetings and workshops.
- Excellent communication, interpersonal and negotiation skills.
- Ability to present data and information in a clear and constructive way.
- Ability to work under pressure.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
UNRWA seeks the services of an Admin Support Officer to oversee the administrative tasks and processes required in the implementation of the social work capacity development and support project that aims to strengthen the psychosocial resilience of Palestine refugees through social work interventions and the staff care project that aims to provide mental health support to UNRWA staff.
Work Location
HQ Amman
Expected duration
5 months (1 July 2025 to 30 November 2025)
Duties and Responsibilities
- Performs a full range of office management and administrative support functions providing direct assistance, as requested by supervisor to staff within the department; - Prepares travel documents and follows up on travel arrangements for the department’s personnel; - Responds to and drafts responses to a wide range of correspondences and other communications as requested by supervisor and officers in the department, uses standard software applications to produce a wide variety of documents and reports; - Provides support to committees, ad hoc tasks forces, etc., drafts and circulates agenda notes to members/participants, drafts minutes of meeting, organizes workshops and conferences and monitors follow-up actions; - Records and monitors expenditure against allotted fund, orders supplies for departmental use and supervises distribution, maintains inventory records of supplies and prepares survey reports as required; - In support of department/division, coordinates with concerned parties on all HR matters, including contract renewals, new appointments, separations; - Acts as a focal point for REACH/SAP support services and provides first line assistance to users in the department; drafts and operates Micro Purchase Order, Purchase Orders and Requests Service Entry Sheet as requested; assists in preparation of the technical reports, complies, analyses and verifies statistical data; and - Performs other duties as may be assigned by the supervisor(s).
Qualifications/special skills
Academic and professional qualifications - A university degree from an accredited educational institution in business management or a related discipline Experience - At least 3 years of relevant work experience; - Good knowledge of office policies and administration; and - Experience in using a variety of software applications to support communication and collaboration and increase overall productivity.
Languages
Excellent command of spoken and written English.
Additional Information
Competencies - Ability to develop clear goals consistent with agreed strategies, capability to develop, monitor and adjust plans and actions as necessary; - Acts in accordance with the profession’s ethics and values respects and promotes individual and cultural differences; - Ability to prepare, coordinate and conduct meetings and workshops; - Excellent communication, interpersonal and negotiation skills; - Ability to present data and information in a clear and constructive way; and - Ability to work under pressure. Remuneration: The daily rate is JOD 38.93 per working day.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe your previous experience in administrative support and how it relates to this role? | This question assesses your relevant experience and how it aligns with the job responsibilities. | Highlight specific administrative tasks you have undertaken in previous roles and how they will help you succeed in this position. |
| How do you prioritize tasks when managing multiple responsibilities? | This question evaluates your time management and organizational skills. | Pro members can see the explanation. |
| What strategies do you use to coordinate meetings and workshops effectively? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time you had to communicate a complex idea to someone. How did you ensure they understood? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle conflicts or difficult situations in the workplace? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you have utilized software to increase productivity in your previous roles? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure confidentiality and handle sensitive information in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
| What do you think is the most important aspect of supporting mental health in the workplace? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 11 months ago
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Updated 11 months ago
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Source:
careers.un.org
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