Admin Support Intern

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Work Location

New York

Expected duration

3 - 6 months

Duties and Responsibilities

This position is located in the Registry of the United Nations Dispute Tribunal (UNDT) in New York, which is a part of the Office of Administration of Justice (OAJ). The UNDT is a tribunal established to review appeals against administrative decisions. The incumbent reports to the Registrar of the UNDT. This internship is for a minimum of three months and up to six months. The programme is normally full-time, i.e. an Intern is expected to work five days per week (9:00 a.m. - 5:00 p.m.) for a total of 35 hours per week. Our Interns work as full team members, pursue projects designed to make a significant difference in UNDT and have opportunities to learn about the United Nations overall. Daily responsibilities will depend on the individual’s background and the period during which he/she will undertake the internship. The UNDT is seeking highly motivated graduate students who wish to gain professional experience in an international organization. During this three to six month internship, Interns will have opportunities to broaden their experience and knowledge about the international administrative law and the internal justice system of the United Nations. The internship offers a practical educational experience and allows Interns to work in a multicultural intergovernmental organization. Responsibilities The intern will provide administrative support to the Registry: Duties will include: • Under the supervision of the legal officer assigned to the case, manage individual case files, maintaining and updating all relevant docket-tracking documents (matrixes, case database, CCMS). • Follow-up on impending actions and deadlines. • Draft responses to routine correspondence, notes, and any other routine communications, as required. • Assist in responding to complex inquiries and correspondence. • Assist in drafting, reviewing and advising on legal documents and correspondence. • Schedule and prepare courtroom for hearings. • Provide support to the statistics focal point in the collation of statistical information. • Assist in the archiving of documents; • Create, as necessary, and maintain files, databases and court calendar. • Assist in maintaining the Tribunal's case law and jurisprudence databank. • Act as back-up for digest preparation. • Assist the Tribunal in planning, organizing and carrying out virtual hearings (Microsoft Teams) as well as physical hearings. • Assist in the review of submissions to the Tribunal to ensure that they meet procedural requirements and identifying, where applicable, cases that are to be brought to the attention of the judge. • Perform a variety of administrative duties and other duties as assigned.

Qualifications/special skills

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: • Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum bachelor's level or equivalent); • Be computer literate in standard software applications. Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another official United Nations language is desirable.

Additional Information

Visa and Work Authorization Mandatory Requirements: For internships in the United States of America, interns who are not United States citizens, permanent residents or on another non-immigrant (such as F1 visa) status, will be required to obtain a G4 visa. Interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization (CPT/OPT), allowing them to undertake the internship. Terms of the internship programme: -The minimum duration of this internship is three months which can be extended up to a total period of six months. -Interns are expected to work on a full-time or part-time basis in the entity that has selected them, under the supervision of a staff member at an appropriate level. The working hours will be discussed with your supervisor at the time of the interview. Internships may be undertaken on the basis of flexible working arrangements if: -The receiving entity agrees in writing to accept an intern on the basis of flexible working arrangements. -Interns agree that they are required to work the equivalent of a minimum of at least two months on a full-time basis or four months on a part-time basis in order to receive recognition of service as an intern. An internship under such arrangements must be completed within a six-month period. -A record of attendance shall be maintained by the receiving entity in order to ensure that the intern meets this requirement. -Interns serving in one entity do not have a right to transfer to another entity. -Full provisions related to the conditions and terms of the United Nations Internship Programme can be accessed on the following link: https://undocs.org/ST/AI/2020/1 . Potential candidates will be contacted by the Hiring Manager directly for further consideration. A completed online application (Cover Note and Candidate Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: -Title of degree you are currently pursuing -Graduation date from your current program -List of IT skills and programmes you are proficient in -List your top three areas of interest/department preferences -Explain why you are the best candidate -Explain your interest in the UN Internship Programme in your Candidate Profile, be sure to include all past work experiences (if any), skills, and three references. Due to a high volume of applications received, only successful candidates will be contacted.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.