Admin & Operations Assistant - Global Fund TB/HIV/RSSH Grant

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

Dimensions of Role:

- Supervise CO drivers - Receive delivery of goods and certify their conformity to ordered items - Ensure a good management of Plan Liberia’s Fixed Assets - Ensure Plan International Liberia abides by the law and Plan policy regarding insurances - Oversee Plan International Liberia’s fleet ensuring their good planning, use, fuelling and reporting - Nurture a good relationship with landlords of Plan International Liberia’s offices and expatriates residences - Perform other duties as required by the Administrative Manager

Responsibilities - Key End Results of Position:

- Supervise CO drivers - Supervise drivers operating at the Country Office by assigning them to missions by way of issuance of order of mission - Supervise the mechanic operating at the Country Office and make sure he completes with professionalism and in an ethical way the requirements of his position - Provide him orientation and guidance for the generator to be managed in a way that supports Plan’s operations. - Put in place mechanisms that make it possible for fuel used by generator to be tracked properly and the CO generator room to be kept in constant cleanness state. - Get the mechanic prepare a monthly statement of the fuel consumption for generators - Organize repair, maintenance and servicing of all assets to ensure they are in good working conditions

- Receive delivery of goods and certify their conformity to ordered items

Qualification and Experience

- University Degree in Business/Office Administration or related field. - Minimum of two years of previous work experience in logistic - Demonstrated interpersonal skills - Communication skills - Ability to use general office equipment such photocopiers, printers etc…. - Good report writing skills and fully computer literate (Excel, Word, Outlook…etc);

Location: Monrovia

Type of Role: Fixed Term

Reports to: Admin Manager

Grade: 11

Closing Date: 20th Dec. 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.