Admin Officer

Support administration-related activities in IRC’s OPT office in Gaza.

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IRC - The International Rescue Committee

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Gaza (Palestinian Territories)

Admin

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Overview

Support administration-related activities in IRC’s OPT office in Gaza.

You have:

Bachelor's degree in business administration or a relevant field.
Minimum of 2 years of professional experience in office administration, preferably with an international NGO, or multi-national firm.
Very good in Arabic and English.
Proficiency in Microsoft Office and any ERP systems.
Self-motivated, honest, highly responsible, and punctual, with the ability to improvise and be flexible when needed working under pressure.

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Details

Job Description

The IRC began planning to reopen an oPt country program in mid-2022 and launched an emergency response in Gaza in October 2023. The organization is currently supporting a network of local partners in both Gaza and the West Bank to sustain critical health, protection, food security, cash, education, and early childhood development interventions. The IRC is also deploying emergency medical teams to provide surge clinical capacity in hospitals and other health facilities.

Job Overview/Summary:

Under the supervision of the Deputy Director of Field Management-Gaza, the Admin Officer will support administration-related activities in IRC’s OPT office in Gaza Office to undertake activities and perform duties in compliance with IRC policies and procedures.

Major Responsibilities:

• Raising PRs for operations needs for the supplies/services for OPT mission and track the approval of these PRs on INTEGRA.

• Track the lease agreements for IRC GHs/Offices and follow up timely payment.

• Manage the GH booking for the IRC personnel and EMT team(s) in IRC GHs.

• Receive and make delivery receipt for the operations related supplies in Gaza.

• Issuance of equipment to the IRC personnel, track the oPt assets and update the asset register for the oPt Gaza office as per IRC asset management policy.

• Participate in the market market survey and sourcing of supplies from the local suppliers.

• Coordinate SSU for the travel requests for the OPT personnel and EMT team(s).

• As facility management focal point, ensure the oPt premises are operational in line with IRC operational needs and equipped with required services/facilities.

• Perform all other ad-hoc duties, as and when assigned by supervisor.

Key Working Relationships:

Position Reports to: Deputy Director of Field Management-Gaza

Position directly supervises: N/A

Indirect Reporting: N/A

Job Requirements:

Education: Bachelor’s degree in business administration or a relevant field

Work Experience: Minimum of 2 year of professional experience in office administration, preferably with an international NGO, or multi-national firm. Candidates with IRC experience is encouraged to apply.

Demonstrated Skills and Competencies: Self-motivated, honest, highly responsible, and punctual, Ability to improvise and be flexible when needed working under pressure. Excellent communication skills both verbally and in writing.

Language Skills: very good in Arabic and English

Certificates or Licenses: Proficiency in Microsoft Office and any ERP systems.

Qualifications

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Potential interview questions

Tell me about a time when you had to manage multiple tasks at once.	This question helps to assess your multitasking abilities and how you prioritize tasks under pressure.	Share a specific example that highlights your organizational skills and how you ensured all tasks were completed efficiently.
How do you handle conflicts with colleagues or team members?	The interviewer wants to know your conflict resolution skills and ability to work in a team environment.	Pro members can see the explanation.
Describe a situation where you had to adapt to significant change in the workplace.	Pro members can see the explanation.	Pro members can see the explanation.
What strategies do you use to ensure effective communication in your role?	Pro members can see the explanation.	Pro members can see the explanation.
Can you provide an example of how you managed a project or task successfully?	Pro members can see the explanation.	Pro members can see the explanation.