Admin Officer

Job Description

The Admin Officer will be responsible to provide administrative support to education. This also includes responsibility of feeding information to the online database and reporting to Senior Management of the project. The Project Manager Admin Officer will report to the Project Manager and Sir Administrative Officer and will work closely with each of the. GW222 projects and Logar with Kabul office staff.

- Assist Youth and Education Program Consortium Manager and Administrative Section in the project budget by preparing expenditure plan, cash need projections, overseeing the budget utilization and proposing necessary budget realignments. - Support the IRC field offices related Education Program Project Mangers/supervisors for providing the overall project require CBE/ALP Martials as (CBE/ALP Classroom, Teacher, Student, training and CBE/ALP classroom maintenance Martials). - Coordinate with procurement section to undertake administrative action related to the procurement including preparation of purchase orders, related payment requests, and monitoring and follow-up on such requests. - Perform the logistical arrangements for the Education Program and Coordinated admin and logistic related issues with IRC Field Offices. - Follow up with the Supply Chain Department on the Procurement Plan. - Support the IRC Kabul with field offices for processing monthly salaries of the Hilton, ECW and FER projects CBE/ALP teachers. - Provide administrative support to Kabul education staff. - Review the provincial Master Trainers, community Mobilizers, SMC Shura and Teachers’ report and enter update information into database/online database. - Update the Hilton, ECW and FER projects related Database on daily/monthly base. - Support education team in preparing filling system and make sure all the folders are up to date. - Support education team in printing/ copying forms and training materials. - Assists education team in preparing time sheets submit to HR department. - Raising PRs for program activities. - Assist Education Program Consortium Manager in each related project Weekly, Monthly reports. - Support MTTs and CMs in preparing Training, Classroom, Teacher, and student materials. - Support team and preparation of documents for MTT and CMs. - Prepare weekly movement plan for education department. - Any other task assigned by the supervisor.

Qualifications

5. University degree in Education or Business Administration. 6. 3-4 years of experience in administrative support. 7. Excellent interpersonal skills