Admin & Logistics Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

The Global Maritime Crime Programme (GMCP) of the United Nations Office on Drugs and Crime (UNODC) was established in 2010 as the Counter Piracy Programme (CPP), in response to United Nations Security Council resolutions calling for a concerted international response to address piracy off the Horn of Africa. Since then, its mission and mandate have expanded both thematically and geographically, covering a much wider spectrum of maritime crimes within six ocean spaces globally. With its headquarters located in Colombo, Sri Lanka, the Programme is committed to supporting Member States through its mandate to develop cooperation both at a regional and international level and build law enforcement capacity among Member States to counter serious organized crime within the maritime domain. Under its Indian Ocean East portfolio, the Programme is providing technical assistance to maritime law enforcement authorities and criminal justice actors in Bangladesh, the Maldives and Sri Lanka. Within this context, the United Nations Office on Drugs and Crime (UNODC) is looking for a UN National Volunteer – Admin & Logistics Assistant to be based in Bangladesh, under the guidance and direct supervision of the GMCP IOE Programme Management Assistant for Bangladesh, to provide Logistics support for all administration related activities.

Under the guidance and direct supervision of the UNODC GMCP Programme Management Assistant -Bangladesh, and overall direction of Regional Programme Coordinator of GMCP-IOE team, the Admin & Logistics Assistant will mainly provide support to the logistics functions within Bangladesh to ensure smooth and efficient operation of project activities. The UNV is expected to be able to perform the following tasks:

• Assist the GMCP IOE Bangladesh team with administrative processes related to the procurement of equipment and services including calling for quotations, preparation of comparative summary documents, related payment documents including invoices, goods delivery documents and attendance sheets, and monitoring and follow-up on such requests with administrative staff in line with UN financial rules and regulations.

• Assist the administrative staff with calling for nominations for GMCP trainings and events, travel of government counterparts, verification and submission of bank details registrations and subsequent ticket payments through the UNODC client support portal;

• Prepares, processes and follow-up on administrative arrangements related to official travel arrangements including collection of HR minimaster forms, passport copies, boarding passes and mission reports. Ensure full compliance of UN rules and regulations, policies and strategies on travel management guidelines;

• Support the consultant onboarding procedures, collecting and reviewing the documentations required for the process of hiring International Consultants and Individual Contractors.

• Assist with the immigration formalities and visa requirements of incoming UNODC participants travelling for overseas trainings;

• Assist with the maintenance of training statistics and updating the share folders with required details pertaining to trainings and procurements.

• Facilitate Leahy vetting processes for meeting participants.

• Assist in the setup of venues for meetings, workshops, and other project events & coordinate logistical arrangements for events, including seating, equipment, and supplies.

• Support all logistic work related to the implementation of project activities including customs clearance procedures, asset maintenance for goods procured and preparation of property custodian forms and handover notes for equipment to be donated to counterparts.

• Provide logistics related administrative support for day-to-day office functions.

• Perform any other duties as required/assigned.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD); • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. • Network and build relationships with local organizations, groups or individuals and support and/or participate in local volunteering initiatives.

• Integrity Accountability • Adaptability and Flexibility • Commitment and Motivation • Commitment to Continuous Learning • Working with teams • Communication • Integrity • Judgement and Decision-making • Planning and Organizing • Professionalism • Respect for Diversity

the areas of logistics or/and administrative services (finance, procurement, travel) is required.

Required skills:

• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, PowerPoint etc.) and email/internet familiarity with database management; and office technology equipment is required;

• Self-motivated, ability to work with tight deadlines is required;

• Experience in organizing workshops, events, national or regional conferences is highly desirable;

• Experience in working collaboratively with a range of partners, and authorities at different levels is highly desirable;

• Accuracy and professionalism in document production and editing is desirable;

• Experience in volunteerism is desirable.

• Excellent interpersonal skills; culturally and socially sensitive; Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel is desirable;

• Have affinity with or interest in UNODC Global Maritime Crime Programme on volunteerism as a mechanism for durable development, and the UN System.

Dhaka is located in central Bangladesh along the Buriganga River. Not only is it the capital city, but it is also the largest in the country. It is the centre of political, cultural, and economic life in Bangladesh. The official language is Bengali, while English is the working language of UN Agencies. In recent decades, Dhaka has seen the modernization of services, communications, and public works. The city is attracting large foreign investments and greater volumes of commerce and trade. It is also experiencing an increasing influx of people from across the nation; this has reportedly made Dhaka one of the fastest-growing cities in the world. Dhaka is connected to other cities by rail, road, and by air and internationals can move easily from one city to another.

Dhaka has venerable green spaces, including many gardens and parks, historical places, and nice restaurants. The weather is tropical - hot and very humid during the summer monsoon season (April-September) and drier and cooler in the winter (October-March).

While Dhaka is not categorized as a hardship station, the volunteer should be prepared for limitations in freedom of movement on foot, by public transport, and to certain locations.