Admin Intern

Work Arrangement: In-person

Job Description

Background/IRC Summary:

The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in over 40 countries. The IRC is committed to bold leadership, innovation and creative partnerships. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.

IRC entered Nigeria in October 2012 in response to a widespread flood disaster. Since then, the IRC has expanded its scope and size of the programs as new areas became accessible after prolonged conflict and insecurity, in Adamawa, Borno and Yobe States. The IRC’s response to the humanitarian situation includes integrated health and nutrition services, reproductive health care and women protection services, Environmental Health, Child Protection, Economic Recovery and Development, Education and General Protection. The country program has a five year strategy action plan, 2015 to 2020, that is reviewed on an annual basis. IRC’s programming in Northeast Nigeria is supported by a team of more than 650 staff

Scope of work: The intern will support the Admin department in the day-to-day management of the Abuja office. In this position the intern is expected to learn and support on the department’s daily administration routines and procedures while also focusing on the IRC’s overall mission.

Responsibilities:

- Front Office Management: - Answer phone inquiries, direct calls and provide basic organization information - Greet, welcome visitors and direct them to relevant offices - Receive mail deliveries, packages and courier, track, sort and distribute them to appropriate departments - Maintain visitors, and staff’s registers

Administrative and Travel Support:

- Perform clerical duties, scan, photocopy and organize documents as needed. - Support with the processing of admin-related payments, liquidations and tracking - Support with routine office management. - Support with travel management activities – booking, tracking, payments and uploading of support documents on online folders. - Any other duties or learnings as may be assigned by supervisors including but not limited to participation in IRC initiatives, taskforces, committees, and strategic planning processes.

Position Reports to:

Travel Officer and Admin Officer

Other Internal and/or external contacts.

- Internal: Staff members - External: IRC visitors, clients, and partners

Qualifications

- Education: B.Sc/B.A or HND in Public Administration/Relations, Humanities or related fields. - Good computer skills (Excel and word). - Fluent written and spoken English. - Work Experience: Approximately 0-1 year of relevant experience - Demonstrated Skills and Competencies: - Strong sense of personal integrity. - Strong ability to work in a team - Self-motivated and proactive - Thorough and organized. - Ability to multitask.

- Language Skills: Speak and write in English – recommended - This job description can be modified at any time according to changes in the IRC activities or in the context

Working Environment: The IRC is a team-work environment and requires a person who will work with colleagues from many cultural backgrounds, understand and contribute to the organization’s goals, work well as a member of a group/team, and respect the thoughts and opinions of others in the team.

Standard of Professional Conduct: IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Commitment to Gender, Equality, Diversity and Inclusion: IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Employment Gaps: We welcome applicants with varied career paths and recognize that a gap in employment does not define a candidate's potential. We value transferrable skills and are committed to investing in the growth and development of our team members. We encourage applicants to highlight any relevant skills or experiences they have acquired, even if they were not gained in a traditional work setting.

Compensation and Benefits: IRC strives to provide externally competitive and internally equitable Compensation and Benefits programs that attracts, motivates, and retains employees that deliver strong performance while demonstrating the IRC Way Standards for Professional Conduct.

Equal Opportunity Employer: IRC is an equal opportunity employer and we value diversity and inclusion. We do not discriminate on the basis of race, nationality, ethnicity or tribe, gender, age, religion, caste, sexual orientation, differently abled, geographic origin, marital status, veteran status and cultural background (or any other characteristic protected by law). We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.