Admin & Finance Assistant SC4 (6m Contract) Benguela, Angola

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no** child goes to bed hungry** and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas. We manage an operating budget of approximately $5.9 billion each year, distributing 12.6 billion rations to those most in need. We reach an average of 80 million people with food assistance in around 80 countries each year. The World Food Programme office in Johannesburg is a Regional Office coordinating and supporting the delivery of humanitarian assistance to 11 Southern Africa countries including, Mozambique, Zimbabwe, Zambia, Namibia, Lesotho, Eswatini, Botswana, Malawi, Madagascar, Democratic Republic of Congo, Congo Brazzaville.

For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and report to the Head of Unit, Chief, Finance Officer, or the designate. At this level job holders are expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

Assisting almost 100 million people in 83 countries each year, WFP is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. WFP’s response to emergencies - saving lives and livelihoods either through direct assistance, or by strengthening country capacities – remains at the heart of its operations, especially as humanitarian needs become increasingly complex and protracted, such as those brought about by the COVID-19 pandemic.

WFP works with various government entities to reduce vitamin and mineral deficiencies in the Angolan population and prevent stunting among under 2 through food fortification, and production of specialized nutritious foods. In line with the recently signed MoU, WFP Angola will support provincial authorities of Luanda to improve quality and coverage of services for screening, detection, treatment and prevention of acute malnutrition among children under 5 years old. Under bilateral service provision, WFP focuses on strengthening public and private-sector capacity for Angola to better respond to emergencies, including health emergencies such as the covid-19 pandemic.

This position is in WFP Angola Field Office. The Admin & Finance Assistant will support the launch and implementation of a bilateral service provision operation in Angola involving the last mile delivery of medical products and supplies. This is high-profile operation and is in line with key global initiatives such as ’The Grand Bargain’, ’Delivering as One’ and the ’SDG 17 Partnership for the Goals’. The service will be funded by the Global Fund under the Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM) through UNDP as its nominated Principal Recipient on behalf Ministry of Health.

The Global Fund is one of the major investors in the health sector in Angola and through its PR identified WFP as the supply chain partner for a role of 4PL and provision of last mile transport services of medicines and health supplies across in the regions of Benguela and Cuanza Sul. WFP is also expected to support the delivery of COVID19 PPEs for the greater Luanda region and any other region as may be advised by the beneficiary.

WFP will be in charge of overseeing and managing the last mile delivery of pharmaceutical products in support of the Ministry of Health’s in-country health supply chain, and will support any related capacity strengthening initiatives with a view to meeting the project objectives and all aspects of the scope of work.

The Admin & Finance Assistant will report to the Project Manager/Coordinator with horizontal line reporting to Angola Field Office finance/admin focal point, Head of Supply Chain and finance focal point at regional bureau level. This is an important role and successful candidate will be required to closely coordinate with the Finance/Admin focal point at Angola Field Office, UNDP, WFP logistics vendors, and the regional bureau of Johannesburg in performing his/her duties pertaining to the project.

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources for the implementation and monitoring of deliveries of medicines and other health products to final destinations.
• Support the provision of a range of services, including facility and light vehicle management, travel, protocols, etc., information management, to help create a safe and comfortable working environment.
• Gather and process information, including dissemination, to support the production of standard documents and reports for the unit to facilitate decision making and efficient management of resources.
• Manage and maintain paper and electronic records within the area of responsibility and in accordance with established procedures, to ensure quick and easy access to data, when required.
• Undertake research and perform basic analysis of data to assist in the provision of accurate information and effective management of resources.
• Be the first point of contact for internal inquiries to facilitate effective resolution of day-to-day issues
• Keep abreast of corporate financial and resource management strategies and major ongoing programmatic initiatives, participating as appropriate, drawing on financial and resource management skills.
• Focus on the LMD Angola project but also contribute to other CO needs as required.
• Report on key data relating to the financial position and results of the Angola LMD project in accordance with corporate governance requirements, ensuring adherence to schedule, accuracy and accounting processes.
• Monitor the Angola LMD project budget and forecast for new and ongoing activities in accordance with the organization’s procedures and requirements.
• Perform monthly financial reconciliation on a regular basis, in accordance with business requirements.
• If necessary, provide basic administrative services, work with contractors and follow standard processes to provide quality and timely services to WFP / Angola LMD project staff.
• Gather data and assist in the preparation of accurate and timely Angola LMD project reports, providing UNDP project management team with information on finances, staffing and use of resources to enable them to make informed decisions.
• Contribute to the establishment of financial controls and oversight of the status of WFP / Angola LMD project, supporting periodic risk assessments and internal controls to identify areas that may present potential risks for audit, compliance or financial. Provide inputs in support of the continuous improvement of the services provided.
• Perform other related functions as required and assigned by supervisor

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Internal Controls & Compliance Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities. Performance Budgeting, Analysis & Reporting Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs. Resource Management Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis. Financial Mgmt. & Accounting Principles Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards. Supply Chain and Operations Knowledge Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate/diploma in the related functional area is a requirement.

Experience: Four (4) years professional experience with progression in the field of financial management and administration.

Knowledge & Skills:

• In-depth knowledge of common business principles and processes, practical business support methods, procedures and systems used in area of work, gained through specialized training and work experience.
• Ability to manage contracts for Logistics related service providers and all related information.
• Excellent communication skills to collaborate with a wide range of individuals in order to provide comprehensive support service provision.
• Ability to analyze and interpret financial data and monitor budgets.
• Ability to carry out complex data analysis to identify process improvements.
• Experience in supervising, supporting, and/or training others, as well as coordinating resources and organizing own work.
• Ability to assert opinions and persuade others by developing logical and well-reasoned arguments.
• Good knowledge of Windows, Word and Excel software.
• Ability to work to compressed timeframes.
• A high sense of confidentiality.

Language: Excellent knowledge of Portuguese. Basic knowledge of Spoken and Written English will be added advantage.

CONTRACTUAL INFORMATION

• This is a 6 month renewable Service Contract
• Benefits: Annual Leave, Pension & Medical Insurance

DEADLINE FOR APPLICATIONS

.The vacancy announcement will close on the 21st of July 2023, at 11:59 pm Angolan time

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This position is only open to Angolan Nationals and Permanent Resident Permit Holders

Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.