Admin Associate UNV Guesthouse Management

Volunteering Admin

Overview

Assist with facilities management and guesthouse administrative tasks

You have:

• 1-2 years of experience in admin management or facilities management is preferred.
• Excellent oral and written communication skills are required.
• Ability to work effectively in a multicultural team.
• Solid overall computer literacy, including MS Office Applications and database management.
• Proficiency in English and knowledge of local languages is advantageous.
• Self-motivated with minimum supervision and ability to work with tight deadlines.

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

This UNV assignment is part of the UNICEF Afghanistan Country Office (ACO) administration team. Under the supervision of Administrative Associate 21378 GS6 FT (IB), the post holder (PBR22-01) will perform registry functions for the ACO.

Within the delegated authority and under the supervision of the Administration Officer (NOA, Post # 121749) or his/her designated mandated representative(s), the UNV Admin Associate – Facilities Management will: • Assist in managing of guesthouse bookings through Humanitarian Booking Hub. • Assist Administrative Guesthouse Facilities Management in the provision of timely, efficient, and appropriate delivery of accommodation related administrative services and upkeep of the accommodation facilities. • Assist in the day-to-day arrangement of cleaning services for the guesthouses. • Assist in maintenance and repair of guesthouses, furniture, fixtures, and equipment. • Assist in preparing of invoice for guesthouses. • Record keeping of expenditures related to the maintenance guesthouses and the items procured for guesthouses. • Assist in follow-up on the preventive and maintenance arrangements for guesthouses with operators and with contractors. • Assist and maintains records and files pertaining to Admin. Prepares list of old records/files for disposal. • Assist in the safekeeping of non-expendable office/guesthouse property and participates in physical inventory. • Assist and monitor contract implementation, validity, and adherence to the provision of the contracts related to guesthouses. • Assist and ensure the provision of guesthouse supplies and services and maintain stock of all guesthouse supplies and timely replenishment. • Prepare the report of monthly consumption of guesthouse supplies. • Review/update contractual status of ancillary services etc. guesthouse related area. • Back up for Admin. Assistant (GS-5) when required. • Any other duties assigned by supervisor(s).

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Provide annual and end-of-assignment self-reports on UN Volunteer actions, results, and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

national and/or international level in admin, common services, or facilities management, or other relevant operations; experience in Admin Management will be an asset; experience working in the UN or other international development organization will be of added advantage. • Other desired/mandatory required technical knowledge • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Sound security awareness.

This is an office-based post within the UNOCA compound in Kabul. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org