Admin Assistant - UN Primary Care Clinic

.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Project Coordinator-WFP Primary Care Clinic

Job Title: Admin Assistant - UN Primary Care Clinic

No. Position/s: 1 (One)

VA No.: 167962

Date of Issue: 01 July 2022 Deadline: 15 July 2022

Type of Contract: Service Contract L4

Unit / Division: UN World Food Programme Malawi Country Office

Duty Station: Lilongwe, Malawi

Duration: 12 Months

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.

Malawi is a small landlocked country in Southern Africa. With a population expanding rapidly at 3 percent per year and the majority of livelihoods dependent on agriculture, the population is highly vulnerable to the effects of climate-related disasters. Poverty is experienced by most rural families, with those headed by women suffering the most. Relying on small parcels of densely cultivated land for their livelihoods, rural Malawians are highly affected by climate change. Episodes of drought as well as severe flooding are increasing in frequency, intensity and unpredictability, giving the most vulnerable households inadequate time to recover.

Malawi’s challenges are also compounded by high rates of HIV infection (at 9.6 percent), low primary school completion rate (at 51 percent) and chronic under-nutrition (at 37 percent for children under 5). WFP continues to partner with the government, other UN agencies, NGOs, civil society and the private sector to achieve the Sustainable Development Goals (SDGs) by 2030, with a particular emphasis on reaching Zero Hunger (SDG 2), addressing structural drivers of hunger wherever possible.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

The Business Support Assistant will support the Project Coordinator in administration related functions in the operation of the Primary Care Clinic

KEY ACCOUNTABILITIES (not all-inclusive)

1. Support on COVID-19 reporting to RB and UN Malawi coordination process
2. Data Entry of Agency Staff lists into the new Cority Electronic Patient Record.
   • Orientation for Cority
   • Eligibility List to be completed in coordination with agency Focal Points
3. Support in the onboarding protocol for other UN agencies.
   • Connect with Focal points with support from Project Coordinator
   • Finalise the eligibility lists
   • Coordinate with other UN Agency focal points and fix schedule for onboarding them to PCC including making presentation
4. Insurance Claim processing for expanded client list.
5. Data processing of biostatistics from the Health promotion campaign.
   • The list of staff enrolled to be obtained and create a process of follow up
6. Embedding the Humanitarian Hub system in our booking and using it for Insurance claims
   • Checking with Humanitarian Hub for bookings and updating PCC doctors regarding appointments daily
7. Editing the WFP wellness app
   • Collect information regarding promotion campaign/organizing information/ health campaign etc., so that the same can be accessed by staff remotely
8. Health Promotion programme support
   • Calendar of events to be planned regarding healthy promotion activities
9. Clinic asset management in coordination with the RMU Admin team.
   • All assets to be recorded and tagged of PCC
   • Visit the warehouse and LLW physically to record the assets

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff

Language: Fluency in both written and spoken English

DELIVERABLES AT THE END OF THE PROJECT

1. Efficient PCC operation and service provided to clients of the PCC;
2. Effective capacity building of clinic operations in line with WFPs wellness strategy; and
3. Support to Project Coordinator and PCC medical team.

DEADLINE FOR APPLICATIONS

15 July 2022

.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.