Admin Assistant - Male - Afghan Nationals Only

Assist in travel management and administrative tasks.

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IRC - The International Rescue Committee

Open positions at IRC

Kabul (Afghanistan)

Admin

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Overview

Assist in travel management and administrative tasks.

You have:

University degree in Business Administration or other related field.
1-2 years proven Administration experience with emphasis on travel with international NGOs.
Must have computer skills.
Good organizational, diplomatic, and reporting skills.
Able to work under pressure.
Fluency in Pashto, Dari and English.
Computer skills (including MS Word, Excel, Access, and Microsoft outlook) is must.

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Details

Job Description

- Travel arrangement for expats and IRC local staff flight booking, transfer arrangement, visa arrangement and accommodation Forwarding and shipment of personal effects of arriving/departure - Guesthouse management for expats and local IRC staff - Preparation of vouchers for travel and hotel payment and other payments directly related to duties as elaborated above. Ensure that all supporting documents attached as per finance regulation - Tracking and reporting on monthly travel expenditure (tickets, visa, per diem and accommodation) - Develop and implement a filing system for travel. - Help on developing and implementing of a filing system for travel and other related activities - Be able to travel to field offices for monitoring, on the job training, recommendation, and proper arrangement. - Be creative and follow up all administrative activities in a proper and standard manner - Arrangement of refreshment for trainings, meeting, and workshop inside/out of office - Supervising the support team inside office and report if there are any issues - Updating expats and local staff travel tracker and share it on weekly basis to admin manager - Updating of the international travellers tracking sheet to the IRC Regional. - Compile and process travel agencies payment accurately on time - Field visit related to admin issues in field to report Kabul admin team for further action - Prepare and process lease agreements of all IRCA Premises (Offices, Guesthouses, Warehouses, parking Area, Medical Warehouses, and all SHLS Centres) - Receipt, registration, coding and forwarding of incoming faxes, letters, and other correspondence to proper department/unit/office - Sound contributions to knowledge networks and communities of practice. - Carries out other duties as assigned by supervisor. - Ensure and adhere to policies and regulations of organization

Qualifications

- University degree in Business Administration or other related field. - 1-2 years proven Administration experience with emphasis on travel with international NGOs - Must have computer skills. - Good organizational, diplomatic, and reporting skills - Able to work under pressure - Fluency in Pashto, Dari and English - Computer skills (including MS Word, Excel, Access, and Microsoft outlook) is must - Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background

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Potential interview questions

Can you describe a time when you had to arrange travel for multiple people?	This question probes your organizational and planning skills related to travel management.	Share a specific example, explaining how you managed logistics effectively.
How do you prioritize tasks when faced with tight deadlines?	The interviewer is looking for your time management and prioritization strategies.	Pro members can see the explanation.
Tell us about a challenge you faced in a previous administrative role and how you resolved it.	Pro members can see the explanation.	Pro members can see the explanation.
In what ways do you ensure confidentiality and data privacy in your work?	Pro members can see the explanation.	Pro members can see the explanation.
How do you handle conflicts within a team?	Pro members can see the explanation.	Pro members can see the explanation.