Admin Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,524 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

L'objectif general du programme de lutte contre la poliomyelite est de soutenir les autorites nationales pour eradiquer la poliomyelite, a la fois les poliovirus sauvages ou les poliovirus derives des souches vaccinales. Dans le cadre de la preparation et de la repons eaux urgences sanitaires liees a la Polio, au niveau du pays, le titulaire du poste est charge d'aider le programme national de vaccination a planifier,utiliser, gerer les stocks de vaccins, eliminer (si necessaire) et notifier correctement tous les vaccins utilises dans les campagnes de riposte aux epidemies de poliomyelite.

DESCRIPTION OF DUTIES

Sous la supervision et l'encadrement du responsable du cluster, et en etroite collaboration avec l'Assistant budget et finances, le titulaire apporte son soutien dans les domaines suivants :Gerer toutes les correspondances internes et externes et soumettre tous les workflows (memos) du programme;Participer a l'elaboration et a la mise en œuvre du plan de travail du cluster et du Bureau Pays;Preparer le plan d'action hebdomadaire du cluster en attirant l'attention du superviseur ou d'autres cadres superieurs concernes sur les elements critiques ;Preparer les reunions internes ainsi que les ateliers nationaux et internationaux organises par le cluster ;Suivre le processus d'achats de biens et de services y compris les recrutements de consultants;Gerer les deplacementsdes membres du Cluster ;Tenir le tableau de bord des requetes et des appuis techniques fournis ;Suivre le budget des programmes au sein du cluster en collaboration avec l'Assistant budget et finances ;Suivre la situation de contributions financieres directes (DFC) et la gestion des mises en œuvre directes des activites (DI) ;Contribuer a la gestion des approvisionnements du cluster ;Assurer l'archivage electronique des donnees et des documents du cluster en collaboration avec l'Assistant charge des technologies de l'information et de la communication ;Preparer et soumettre des rapports periodiques au responsable du cluster ; Effectuer d'autres taches connexes qui peuvent etre attribuees par le responsable du cluster, le charge des Operations ou le Representant de l'OMS-Guinee.

REQUIRED QUALIFICATIONS

Education

Essential: Fin des etudes secondaires avec une connaissance des procedures generales en matiere d'administration. Desirable: La formation dans les systemes de gestion des Nations Unies est un avantage, de meme que des competences averees en redaction.

Experience

Essential: Au moins 5 ans d'experience pertinente. Desirable: Une experience pertinente a l'OMS ou une autre Agence des Nations Unies est un atout. De meme une experience dans l'utilisation d'Oracleou d'autres systemes d'exploitation est un atout.

Skills

Le titulaire maintient et se met a jour sur la maitrise de l'utilisation de la technologie moderne de bureau par des cours internes, la formation en cours d'emploi ou l'auto-formation. Il/elle se tient informe des changements dans les procedures et les pratiques, les regles et les reglements, la structure organisationnelle dans l'Organisation, le cluster. Il est en mesure d'informer les autres et d'expliquer les procedures.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results

Use of Language Skills

Essential: Expert knowledge of French. Desirable: Intermediate knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at GNF 140,227,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.