Admin and Finance Officer

Volunteering Admin Finance & Economy

Overview

Manage finance, procurement, and administrative activities for GDF.

You have:

• At least 7 years of professional work experience at the national and/or international level in finance, procurement, and administration.
• Academic qualifications complemented by a recognized professional finance and/or procurement certification (e.g., CIPFA, ACCA). CIPS3 or above is required.
• Experience with UNDP’s ERP System (Quantum) is a must.
• Excellent oral and written skills; excellent drafting, formulation, reporting skills.
• Excellent interpersonal skills.
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

Contract

This is a UNV contract. More about UNV contracts.

The Global Disability Fund (GDF) (formerly UNPRPD) is a multi-partner trust fund dedicated to advancing disability-inclusive development globally. It supports the implementation of the CRPD and the 2030 Agenda for Sustainable Development by providing technical assistance, policy guidance, and financial support to governments, UN agencies, civil society, and businesses.

The GDF is hosted within the UNDP Governance team in the Bureau of Policy and Programme Support (BPPS). The GDF Secretariat operates in accordance with its own Strategic Plan and agreed annual work plan approved by its Steering Committee. As GDF expands its strategic reach and portfolio, it is essential to ensure that its impact, effectiveness, and accountability are continuously monitored and evaluated.

1. Ensure proper tracking of the GDF budget to maintain financial accountability and transparency;

2. Ensure regular reporting of GDF financial sustainability is available for GDF management;

3. Follow up with respective colleagues in Integrated Operations Team and MPTF on timely executed payments, tranches to partners and other financial issues;

4. Provide finance, procurement and programmatic support to implement activities as per the work plan, ensuring alignment with GDF goals;

5. Support GDF procurement processes, ensuring adherence to compliance guidelines and organizational standards.

6. Ensure all payment requests are supported by original and legal documentation;

7. Prepare purchase order (PO) and non-PO vouchers, process direct payment requests, and manage Quantum E-requisitions and receipts.

8. Lead and manage day-to-day administrative activities, including coordinating travel arrangements and maintaining operational efficiency.

9. Collaborate with procurement teams to oversee the purchase of supplies and equipment, ensuring procurement processes are aligned with GDF requirements.

10. Process official mission travel requests, ensuring timely follow-up on security clearances, claims, and approvals.

11. Liaise with finance, procurement, and human resources units (BPPS) to ensure the timely delivery of services and resolve any bottlenecks.

12. Ensure proper documentation for GDF Management, audits and donors is filed in the GDF library according to the GDF established DMS;

13. Support and maintain robust document control procedures for all reports, financial documents, and procurement cases.

14. Ensure all documentation is audit-ready and accessible.

15. Support the implementation and reporting of gender-responsive actions.

· Accountability

· Adaptability and flexibility

· Creativity

· Judgement and decision-making

· Planning and organising

· Self-management

· Professionalism and reliability

· Strong attention to detail

· Ability to work independently and meet deadlines

· Collaborative mindset and willingness to support team learning

•At least 7 years of professional work experience at the national and/or international level in – finance, procurement and administration, or other relevant areas; experience with travel, and event management is an asset,

•Academic qualifications complemented by a recognized professional finance and/or procurement certification (e.g., CIPFA, ACCA) is an asset. CIPS3 or above is required.

•Experience with UNDP’s ERP System (Quantum) is a must.

•Excellent oral and written skills; excellent drafting, formulation, reporting skills;

•Excellent interpersonal skills;

•Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;

• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;

• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

· Knowledge and experience with GDF is an asset,

· Understanding experience working with MPTF is an asset,

· Excellent oral and written skills; excellent drafting, formulation, reporting skills;

· Accuracy and professionalism in document production and editing;

· Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;

The assignment is to be performed remotely for UNDP Global Disability Fund unit based in New York.

Volunteer Living Allowance for remote assignments is based on the national entitlements of the country of residence.

You can check full entitlements at the duty station at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos.”

Applicants with disabilities are highly encouraged to apply.

Apply now

Potential interview questions

Added 2 months ago - Updated 1 month ago - Source: unv.org