Admin and Finance Internship (3 month Contract) Luanda, Angola

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no** child goes to bed hungry** and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas. We manage an operating budget of approximately $5.9 billion each year, distributing 12.6 billion rations to those most in need. We reach an average of 80 million people with food assistance in around 80 countries each year. The World Food Programme office in Johannesburg is a Regional Office coordinating and supporting the delivery of humanitarian assistance to 11 Southern Africa countries including, Mozambique, Zimbabwe, Zambia, Namibia, Lesotho, Eswatini, Botswana, Malawi, Madagascar, Democratic Republic of Congo, Congo Brazzaville.

For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger

ORGANIZATIONAL CONTEXT

Angola is a resource-rich country that has made substantial economic and political progress since the end of civil war in 2002. With a new reform-oriented government, Angola now has a window of opportunity to begin a period of more inclusive and sustainable growth that supports equitable outcomes.

Apart from the humanitarian challenges that the country faces as the host of refugees and asylum-seekers, food insecurity and undernutrition remain serious public health problems, which are driven by a range of factors including poverty, limited dietary diversity, poor sanitation and hygiene conditions, and gender inequality. The food security situation is further exacerbated by a severe drought in the south and center of Angola. A comparison of rainfall and vegetation cover data since 1981 indicates that the southwestern provinces experienced the worst drought in the last 40 years in October 2020 – May 2021.

WFP is working with the Government of Angola and a broad range of partners towards the achievement of Sustainable Development Goals (SDG) 2 (Zero Hunger) and 17 (Partnerships for the Goals).

JOB PURPOSE

The WFP Angola Office, based in Luanda, is looking for a suitably qualified candidate to fill the post of Admin and Finance Intern.

KEY ACCOUNTABILITIES (not all-inclusive)

The intern will support the Angola CO on a wide range of issues within the Administration and finance department. As a member of the CO Angola team, the selected intern will specifically:

• Receive and forward to spending units for approvals to process payment
• Assisting in compiling monthly VAT claims and ensure timely submission and follow up of refunds from Angolan Revenue Authority.
• Preparation of LIVs for SESs raised for Payment Advances Liquidation.
• Review accuracy, completeness and contractual compliance of invoices and other payment request documents for Logistics Unit in and outside ITS before raising LIVs in WINGS.
• Review accuracy, completeness and contractual compliance of payment requests for enumerators and create JVs accordingly.
• Preparing bank transfer instructions and send payment advice notes to the unit focal point Cash operations advances.
• Prepare receipt and journal vouchers as required.
• Assist in interim and year-end accounts closure processes and preparation of schedules.
• File all financial documents in a proper manner ensuring they are systematically archived for easy retrieval
• Capture and track all receivables including mobile phone bills etc, make constant follow ups by sending reminders to ensure timely recovery.
• Provide support to all staff within finance and other units on accounting matters to ensure compliance with WFP financial policies, rules and regulations.
• Assist the implementation of financial policies and procedures, systems and internal controls.
• Assisting in Assets management
• Assisting in managing the travel Hub

STANDARD MINIMUM QUALIFICATIONS

Education: - Currently enrolled in an undergraduate programme (for example, Bachelor’s degree) and have completed at least two years of the programme as well as have attended classes in the last 12 months; - Currently enrolled in a graduate programme (for example, Masters and have attended classes in the last 12 months. - Recent graduate (from an undergraduate or graduate programme) within six months prior to application to the internship and attended classes in the last 12 months of enrolment with the university.

Knowledge & Skills:

- Proficiency in all Microsoft Office applications. - The ability to work as part of a team. - Strong analytical and problem-solving skills. - Excellent administrative and organizational skills. - Effective communication skills

Languages:

- Fluency (Level C) in both oral and written English Language). Knowledge of a second official UN language an asset

TERMS AND CONDITIONS

• Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
• WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education;
• Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers or sisters.

DEADLINE FOR APPLICATIONS

This Vacancy Announcement will close on Monday the 14th of February 2022, 11:59 Angola Time

Disclaimer

Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.