ACS/Staff Assistant

Admin

Overview

Provide administrative support for workshop and event planning

You have:

• High School Diploma or Equivalent is required.
• A minimum of 5 years of work experience in administrative-related work is required.
• Fluency in oral and written English or French is required.
• Knowledge of other language is advantageous.

Result of Service The African Centre for Statistics is seeking Individual Contractors who will provide with all the necessary administrative support for the smooth implementation of the sections plans. The Individual Contractor shall ensure that all administrative activities for the preparation of Workshop, Expert Group Meetings, Ministerial Conference and all related events are efficiently in place

Work Location Addis Ababa

Expected duration The contract will be for 6 months starting the signature of the contract.

Duties and Responsibilities This post is located at the African Centre for Statistics of the United Nations Economic Commission for Africa (UNECA). Under the general supervision of the Director of the Division and/or the direct supervision of the Chief, Demographic and Social Statistics Section or the Chief, of Geospatial Information Management Section, the Staff Assistant will be responsible for the following duties:

• Performs a wide range of office support and administrative functions.
• Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports
• Proofreads documents and edit texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
• Screens phone calls and visitors, responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc), and as necessary, refers inquiries to appropriate personnel for handling.
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
• Assist in the preparation of presentation materials using appropriate technology/software
• Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit
• Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
• Performs general administrative tasks (e.g. arrangements for meetings and other events reservations etc.), to include preparing and/or processing administrative requests. (e.g. travel requests, visa applications consultancy services processing, creation of shopping carts for various procurement. Etc.).
• Maintains files (both paper and electronic) and databases for work unit.

• Performs other duties as assigned.

  Qualifications/special skills Academic Qualifications: High School Diploma or Equivalent Experience: A minimum of (5) five years of work experience in administrative related work is required for this post. Language: English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English or French is required. Knowledge of other language is advantageous

  No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: careers.un.org