Accounts Payable Assistant
Process and verify invoices efficiently
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Overview
Process and verify invoices efficiently
You have:
- Bachelor's Degree, preferably in Accounting or Finance
- At least 6 months’ work experience
- Experience in interfacing with business customers in defining procurement service requirements
- Broad based experience in accounting and financial systems
- Ability to work in a time sensitive environment
- Experience in interfacing with business customers in resolving payment issues
- Knowledge of WV’s policy and procedure in the area of finance, systems and products
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
The Accounts Payable Assistant is responsible for reporting to the accounts payable team lead for processing invoices and verification of invoices while delivering a high level of service that meets or exceeds the Service Level Agreement on behalf of World Vision (WV) SSC- Ghana.
MAJOR RESPONSIBILITIES
- Responsible for processing supplier invoices) and processing (credit notes)
- According to the laid down processes and procedures.
Responsible for create invoices pertaining to retentions, COD, Taxes as well as down payments for all countries as we ‘Follow-the-Sun” Strategy.
Assist internal and external Customers on AP related questions.
- Send invoices for bypass when necessary and on timely basis
Support in the execution of internal control procedures
Help to clarify all doubts about audit related issues with Accounts Payable.
Ensure Invoice log sheets are constantly updated to keep track of balance sheet accounts
Ensue clear and adequate communications are sent to customers on invoices that are voided or rejected at the time of booking those invoices.
- Support in providing data to AP analyst for the preparation of weekly report.
KNOWLEDGE, SKILLS AND ABILITIES
Bachelor´s Degree, preferably in Accounting or Finance
At least 6 months’ work experience
Experienced in interfacing with business customers in defining procurement service requirements or procurement/accounting information Broad based experience in accounting and financial systems Ability to work in a time sensitive environment
Experience in interfacing with business customers in resolving payment issues Knowledge of WV’s policy and procedure in the area of finance, systems and products
Applicant Types Accepted:
Local Applicants Only
Potential interview questions
| Can you describe a time when you handled an invoice dispute with a supplier? | This seeks to understand your problem-solving skills in accounts payable. | Provide a clear example showing how you addressed the issue and reached a resolution. |
| How do you prioritize your tasks when handling multiple invoices at once? | The interviewer wants to know your time management strategies. | Pro members can see the explanation. |
| What steps would you take if you found a discrepancy in an invoice? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you ensure compliance with accounts payable procedures? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you've communicated effectively with a customer regarding an invoice? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
wvi.org
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