Accounting & Finance Associate (Fundraising), GS-7, Mexico City, Mexico

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 3,093 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

The PFP area within UNICEF Mexico CO raise funds in order to support the local program activities. During the last years fundraising operations grew in terms of activities and complexity. The success of the fundraising activities relies on timely and accurate finance data. The Accounting & Finance Associate is a vital part of the team as he/she supports the Chief Fundraising in the definition of the income/expenses annual budget and its monitoring and evaluation. This position, not only monitors the monthly income/expenses cashflow with the different fundraising areas but also manage the relationships with other internal/external stakeholders as Operations Area, banks, SAT, etc. This position manages all the national, regional and HQ reporting related to PSFR activities.

Under the direct supervision of the Chief Fundraising (P-4), this post is responsible for providing support to the Private Sector Fundraising (PSFR) operation by managing accounting, finance and reporting PSFR activities within the CO such as: reconciling contribution receipts between Donor Perfect and VISION, and between VISION and PSFR bank accounts. Supporting the development, reporting and submission of work-plans and budgets as well as contributing with the interpretation and application of PFP related policies and procedures in support of the fundraising operation at the country level.

How can you make a difference?

1. Providing support to the Chief of Fundraising in the preparation, submission, monitoring and reporting of PFP annual work-plans, budget and results.

• Provides operational and technical assistance in the financial planning process by preparing/analysing financial data/estimates and documentations; verifying relevancy, accuracy and completeness to support budget planning.
• Assess budget expenditures; prepare regular analysis following the requirements of each PSFR area, modifications and reports on budget situation for higher management oversight and actions.
• Drafts PFP Work-Plan and Budget in regard to staff and non-staff costs.
• Adapts the Work-Plan and Budget submitted to PFP to the formats required at country level with Outcome, Outputs, Activities and Results.
• Gathers and consolidates information from the different functional areas of the PFP team in regard to income and direct costs during the Work-Plan and Budget preparation.
• Fills in the Impact platforms the Proposed Work-Plan and Budget (P), Latest Estimates (LE), Quarterly Progress Reports (QPRs); Cash Forecast, Monthly Revenue Forecast Update (MRFU), and Revenue and Expenses Report (RER)
• Keeps a track of income and expenses against the annual Work-Plan and monthly reports to the Chief of PFP.
• Responds to LACRO and PFP-GVA on any information required in regard to financial aspects of the PFP operation.

2. Monitoring cash-flows relating to private sector revenue and expenses.

• Gathers and consolidates information from the different functional areas to forecasting and reporting the status of implementation of income and expenses of the PFP section, including investment funds.
• Prepares financial ad-hoc reports when needed, if needed highlights unusual activities and keep supervisor informed for timely action.

3. Monitoring fundraising contributions

• Monitors and reports on allocation of donations to grants related to ORP (PFP Cost Charging), ORR (Country Programme), ORE (Emergencies) and RR (Regular Resources).
• Monitors and reports on RR Contribution against commitments taken by the Country Office.

4. Reconciling contribution receipts between Donor Perfect and VISION, and between VISION and PSFR bank accounts in coordination with the Database Assistant who issues information from Donor Perfect.

• Reconciles and validates the information provided by the Database Officer ensuring a match of income figures between Donor Perfect, Vision and the PSFR bank accounts.
• Monitors the Charges back and avoid their progress in case of the existence of the approval of the donor.
• Appropriately archives background documentation according to Operations and Audit guidelines.

5. Liaising with local bank accounts officials to maintain office banks accounts related to donations.

• Provides information pertaining to office banks accounts for reporting and other administrative purposes.
• Completes documentation required for opening or closing banks accounts related to local fundraising and submit it to Operations and the Chief of Fundraising.

6. Providing appropriate and consistent interpretation and application of PFP related policies and procedures to support the fundraising operation at the country level.

• Supports and advises the Chief Fundraising on the interpretation and application of administrative policies, procedures and regulation specifically developed for PFP functions in Country Offices
• Contributes to recommendations on the improvement of internal controls related to the operation of country office fundraising.
• Keeps its supervisor abreast of potential problem areas for further action.

7. Bank reconciliation (until transition to a Global Shared Services Centre)

• Bank statement file creation (where applicable) and upload
• Matching, clearing and reconciliation
• Processing and management the charge backs

8. Performing any other duties and responsibilities assigned as required.

• May be required to carry out specific administrative operational/control tasks for fundraising activities.

To qualify as an advocate for every child you will have…

1. Education****: Completion of Secondary education. University courses in Finance, Administration or Accounting disciplines, desirable.
2. Work Experience****: Six years of work experience in administration, accounting or finance. Experience in monitoring funds and budget planning.
3. Language Proficiency: Fluent in Spanish and English.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• Non-Mexican candidates must be in possession of an existing Mexican FM3/FM2 visa or be a Mexican permanent resident.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.