6 months - Administrative Assistant, G-5, Public Partnerships Division (PPD)/New York

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope . . . UNICEF works in 190 countries and territories to protect the rights of every child and has spent nearly 75 years working to improve the lives of children and their families. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. UNICEF works with a wide-range of partners to help realize the rights of all children. Join us as a Public Partnerships Specialist, working with some of our major Government donors, in the Public Partnerships Division in New York Headquarters.

The Public Partnerships Division (PPD) works to strengthen UNICEF's position as a partner of choice for children's rights among governments and inter-governmental actors around the world. The Division is doing this by positioning children's rights in the intergovernmental and multilateral fora and engaging with governments and public institutions as resource, policy and programme partners. A key premise for PPD is that the engagement with countries should be holistic based on multiple aspects of partnerships, including policy advocacy and resource mobilization.

How can you make a difference?

By providing general administrative and analytical support to two Government Partnerships teams (a. North America, Australia, New Zealand, and Israel; b. Asia and Latin America) and assist in providing information related to public partners. This will include:

• Scheduling appointments and coordinating partner meetings convened by the team. This includes research, assembly and distribution of pertinent documents, and arranging conference facilities.
• Research and extract statistical and other funding data (reports and financial updates) from Vision.
• Prepare, review, check and dispatch all outgoing correspondence for the team.
• Assist in the distribution of emergency appeals and other information to public partners. Frequently prepare letters for signature by the Executive Director.
• Research and understand partner countries/regions in order to prepare correspondence, based on knowledge of the teams' work.
• Assist in responding to funding queries from field offices and public partners served by the team.
• Redirect issues/queries to concerned divisions for action, providing pertinent information.
• Assist in the review of files related to partner-funded programmes/projects as appropriate, regarding the final progress/utilization reports and financial statements.
• Complete other tasks as assignment by Supervisor or other colleagues in the team.
• Archive files identified for transfer to Warehouse.
• Make all travel arrangements for team and finalize travel claims.
• Verify and process goods receipts on PO and contracts in accordance with established guidelines. Raise funds commitment, purchase requisitions and provide back-up support for specific budget areas. Ensure list of approving and certifying officers is up-to-date for team.
• Liaise continuously with other divisions and offices within the organization on all budget and administrative matters to ensure compliance with UNICEF Financial Rules, Regulations, Policies, Procedures and Practices as relates to cluster needs and with consultation with Senior Administrative Assistant.
• Identify relevant project files, or background correspondence after determining nature of request/issue. Develop and maintain a follow-up system for matters requiring team’s action and to remind team of deadlines.
• Assist submitting Consolidated Emergency Reports and other reports as required to partners.

• Liaise with officers at various levels from HQ divisions to follow-up and retrieve information requested by the team.

  To qualify as an advocate for every child you will have…

• Completion of Secondary Education (e.g. High School Diploma) is a minimum requirement.

• A minimum of five (5) years of relevant work experience in an administrative capacity with an international organization, government agency or diplomatic mission. Knowledge of UNICEF programmes and procedures. Post requires initiative, mature judgement, diplomacy, tact and excellent skills in public relations.
• Non-US candidates must be in possession of an existing US G4 visa or be a US permanent resident/citizen.

• Excellent word processing skills, as well as the following applications: Windows Operating System, SAP/Grants, Microsoft Outlook, Excel. Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

  For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.