103596– Accounts Assistant

Job Description

The Organization

The Alliance of Bioversity International delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.

About the position

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) is seeking to recruit a Finance Assistant.

The Finance assistant will have the responsibility of providing overall finance assistance support to the on-going projects of The Alliance in Rwanda. The Finance Assistant will work very closely with the Finance analyst in day-to-day finance tasks. The Finance Assistant position reports to the Finance analyst and the Country coordinator II- Country office administrative Country.

Main Duties and Responsibilities

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Finance:

• Assist in ensuring proper recording of invoices and payments to maintain financial integrity.
• Assist in the preparation of financial reports, ensuring accuracy and completeness.
• Assist in Initiating payments securely and efficiently.
• Assist in drafting journals, payment vouchers, and process payments, and attach all required support documents.
• Assist in Verifying invoice before payment, ensure all the supporting documents are there before payment.
• Assist in acquiring necessary approvals and careful document transaction numbers for posting,
• Help with invoice record-keeping and payments within the Agresso system.
• Ensuring monthly VAT refunds are efficiently processed.
• Systematically organize and file both hard and soft copies of documents and transaction vouchers in chronological order, with comprehensive supporting documentation and proof of payment.
• Collaborate on timely reconciliation of month-end bank balances, ensuring reconciliation between cashbooks and bank statements.
• Assist in the completion and submission of returns, including withholding tax and VAT, adhering to Rwanda's taxation filing calendar.
• Offer support during internal and external audits.

• Provide assistance in monthly financial reporting.

  Compliance:

• Assist in ensuring compliance with financial regulations and standards, including tax laws and accounting principles.

• Assisting in ensuring timely filing, submission, and payment of taxes, VAT, Withholding Tax in accordance with Rwanda filing Tax calender.
• Assist in ensuring the implementation and monitoring of internal control procedures.
• Assist in safeguarding assets, preventing fraud, and ensuring accuracy in financial reporting.

• Assist in ensuring compliance with CIAT policies and procedures related to financial transactions, expense management, procurement.

  Administration:

• Assist in handling routine correspondence between Finance and other Units.

• Assist in responding to inquiries, forwarding messages to the appropriate personnel, and drafting routine communications such as reminders or notifications.
• Assisting with miscellaneous Finance administrative tasks as needed, such as photocopying documents, scanning files, etc

• Any other Task assigned.

  Requirements

• Bachelor’s degree in finance, Business administration/Finance/Accounting

• At least two (2) years of relevant work experience in a closely related field gained in an international organization.
• Substantive experience in Financial and accounting in an international organization at a regional level.
• Experience in collaborating with people from different backgrounds and cultural diversity.
• Knowledge of Accounting Principles and best practice international standards in particular
• Working knowledge of ERPs and SAP Concur

• Ability to work independently with minimal supervision.

  Terms of employment

This position is a nationally recruited position based in Kigali, Rwanda. The initial contract will be for one (1) year subject to a probation period of three (3) months and is renewable depending on performance and availability of resources.

This position is graded at BG04, level, with a minimum basic salary of RWF 559,160 in a scale of BG01 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to insurance, retirement plan, staff training and development, paid time off and flexible working arrangements.

The Alliance Bioversity-CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities.

Applications

Applicants are invited to visit Careers | Alliance Bioversity International - CIAT (alliancebioversityciat.org) to get full details of the position and to submit their applications. Applications MUST include reference number Ref: 103246– Finance Assistant as the position applied for. Application and CV should be saved as one document using the candidate’s last name, first name for ease of sorting.

Note: The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The Alliance also does not concern itself with information on applicants' bank accounts.

Applications closing date: 2nd April 2024

Please note that email applications will not be considered.

Only short-listed candidates will be contacted.

We invite you to learn more about us at:

http://alliancebioversityciat.org