Volunteer and In-Kind Coordinator in Tucson

Job Description

Job Overview:

The Volunteer and In-Kind Coordinator in Tucson is responsible for collaborating with IRC staff to determine volunteer, intern, mentor, and AmeriCorps/VISTA needs. The Volunteer and In-Kind Coordinator will recruit, screen, train, and supervise recruited volunteers, interns, and mentors; provide on-going support and guidance; and manage volunteer information in a central database system. This position will also assist the Development Coordinator to ensure proper tracking and dissemination of in-kind goods to clients and programs.

Major Responsibilities:

Internship Coordination

· Ensure the IRC maintains an active, effective, professionally managed intern program.

· Liaise with program managers and other staff members on intern opportunities for their respective programs.

· Ensure assignment descriptions align with staff and client needs and are consistently formatted and posted.

· Organize three recruitment cycles (fall, spring, summer) and manage office-wide application and interview process.

· Oversee onboarding and exit process for all interns and AmeriCorps/VISTAs. This includes processing background checks, setting up and closing IRC accounts, leading general orientation and onboarding sessions, and managing other situations as needed

· Maintain relationships with all universities and community colleges in the area.

· Other duties as assigned

Volunteer Coordination

· Coordinate with staff to determine volunteer needs and assist with assignment description development

· Conduct outreach activities to attract new volunteers; recruit and interview candidates.

· Conduct regular information sessions for potential volunteers

· Conduct orientation sessions, training, and ongoing supervision for all accepted volunteers.

· Maintain regular communication and act as a liaison between IRC staff and volunteers.

· Maintain volunteer files; enter case notes and records in database; manage timesheets and timesheet entries each month.

· Solicit opportunities to speak publicly about the work of IRC and actively recruit community involvement.

· Actively participate in the Volunteer Coordination Community of Practice.

· Conduct recognition events for volunteers and interns.

· Actively participate in and recruit volunteers for IRC events as needed.

CNCS AmeriCorps and VISTA Coordination

· Recruit AmeriCorps and VISTA members as needed, in collaboration with department supervisors.

· Maintain ongoing relationship with CNCS and manage grant activities, including recruitment coordination and other admin tasks linked to recruitment, onboarding, and management

· Coordinate with AmeriCorps and VISTA members and supervisors to prepare funder reports as required.

Outreach and Training

· Represent IRC at local meetings, seminars, forums, and other community outreach opportunities as needed.

· Conduct outreach, networking activities, and other advertising to recruit and educate potential donors, interns, volunteers, and partners as needed.

· Organize and lead info session webinars to provide an overview to potential volunteers of all current volunteer opportunities.

· Maintain individual files on all interns and volunteers, record and report all intern/volunteer time, and keep accurate electronic records. Coordinate with colleague(s) to ensure volunteer processing and documentation is tracked.

· Update and develop resources to manage intern and volunteer lifecycle.

Donations Coordination & Development Support

· Pursue, track, and report monthly on in-kind contributions.

· Oversee storage and inventory of in-kind donations on- and off-site.

· Responsible for developing donation allocation strategy and coordinating distribution to support office-wide needs and ensure match is generated & tracked for grant compliance.

· Collaborate with staff in match generating programs to allocate and distribute in-kind donations.

· Responsible for monthly CIK Reports tracking the value of volunteer hours and in-kind donations.

· Responsible for ensuring integration of activities into IRC’s new business database Integra which will include system development/adaption.

· Create reports as needed by management and for grant reporting.

Key Working Relationships:

Position Reports to: Development Coordinator in Tucson

Position directly supervises: N/A

Indirect Reporting: Development Director in Arizona

Other Internal and/or external contacts:

Internal: Tucson Leadership team members

External: Community agencies, faith-based groups, corporate partners and community groups

Job Requirements

Work Experience: 3 years of related professional experience ideal.

Demonstrated Skills and Competencies

· Well organized with attention to detail.

· Ability to prioritize and to juggle multiple tasks simultaneously in a fast-paced environment.

· Proven ability to contribute both independently and as a key team member.

· Proficient in Microsoft Office applications (Word, Excel, Outlook)

· Self-starter with excellent problem-solving skills combined with the proven ability to multi-task, prioritize duties, and manage time effectively.

· Ability to work effectively in a multi-cultural setting.

· Self-direction and initiative, when needed, to take the lead and to follow through to completion.

Education: Bachelor’s degree from an accredited university or college preferred.

Language Skills: Fluent in English, both spoken and written.

Working Environment

· Combination of remote and onsite work in a standard office environment. As the transition away from virtual, remote work evolves, full time onsite will be required. Some evening and weekend hours will be required.

· Must have a valid driver’s license and access to insured, personal vehicle. Position will require using own transportation within service delivery area. Mileage reimbursement available.

Benefits: We offer our employees phenomenal benefits such as paid parental leave, generous time off, and excellent medical, dental, and vision options.

COVID-19 Vaccination Requirement****: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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