UN Women: HR Specialist

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 140,639 USD and 184,155 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Section is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy and plans of actions.

Under the supervision of the HR Deputy Director and in close collaboration with relevant functional leads, the HR Specialist is responsible for providing technical and coordination support on the implementation of HR strategies, policies, procedures and Standard Operating Procedures, providing backstopping support to HR Business Partners, providing outreach support, and providing operational support, and providing business process improvement and knowledge management support.

Duties and Responsibilities

Provide HR technical and coordination support in the implementation of existing and new human resources (HR) policies, guidelines, procedures and standard operating procedures (SOPs):

• Provide advice to managers and personnel when necessary;
• Provide technical guidance to offices in implementing policies, guidelines and procedures in relation to HR operations (contract management, recruitment and selection, benefits and entitlements);
• Promote consistent application of HR policies throughout the organization;
• Provide technical inputs into HR policies, guidelines, procedures and SOPs when necessary.

Provide effective backstopping support to HR Business Partners, particularly on Recruitment and Staffing:

• Facilitate timely, transparent and competitive recruitment and selection processes, including review of the job descriptions, initial screening of applications, facilitation of the interview panels, assessment of the candidates and submission of the results of the selection process for the approval by the relevant approving authorities in accordance with the UN Women policies and procedures;
• Pro-actively work with the management of the designated offices to reduce the time-to-recruit KPI;
• Provide current and prospective personnel on different contract types with timely guidance on recruitment and contracting policies, general conditions of service and business orientation;
• Backstop HQ/RO Human Resources Business Partner(s) on HR related matters, as needed.

Provide outreach support:

• Drive and initiate recruitment outreach activities, to improve the quality of applications and their diversity;
• Identify possibilities to source diverse talent on short and medium outlook for senior and positions that are difficult to fill;
• Implement strategic sourcing strategies for senior leadership and business critical roles across the organisation;
• Provide inputs to the development of an employer branding strategy to position UN Women as an employer of choice;
• Develop innovative recruitment campaigns including media, print, web/online content and event promotion.

Provide o****perational support services in workforce planning:

• Provide guidance and support to managers in workforce planning and staffing;
• Provide advice on the appropriate usage of all types of contracts;
• Analyze data and identifies trends in staffing and anticipates future talent needs;
• Lead and contribute to talent acquisition through the development and management of recruitment rosters/talent pools;
• Develop briefing materials and conducts presentations on workforce planning and talent acquisition as necessary;
• Diagnose issues and provide technical support in achieving HR targets.

Provide Business Process Improvement and Knowledge Management support:

• Provide feedback on and identify requirements for innovation and continuous process improvements and adaptation to policies and processes based on operational requirements and trends;
• Review pain points in business processes with a view to eliminating them while advocating for related improvements to policies, processes and systems and while proactively looking to fill gaps in processes;
• Provide feedback on the establishment, maintenance, and utilization of knowledge and/or information management systems related to human resources;
• Provide technical support to the development of guidance packages (e.g. Standard Operating Procedures, templates, lessons learned, etc.) on operational human resources matters for the global human resources community;
• Draft global HR message to inform workforce on HR initiative; promote transparent communication with ROs and COs on all matters pertaining to personnel.

Perform any other duties as assigned by supervisor.

Key Performance Indicators:

• Timely and accurate advice and guidance on HR policy, procedures, guidance and SOPs;
• Timely and quality HR Business Partners support, including implementation of recruitment and staffing processes;
• Timely and quality development and implementation of outreach activities;
• Timely and accurate advice and guidance on the use of contract types;
• Timely and quality inputs to business process improvement initiatives.

Competencies

Core values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Strong general HR knowledge and expertise with a focus on policy development;
• Knowledge of modern concepts and approaches in the field of HR Business Partnering;
• Strong interpersonal skills;
• Strong written and spoken communication skills;
• Ability to write and present ideas, concepts and policy positions;
• Ability to handle confidential and sensitive information;
• Ability to build and nurture relationships;
• Strong problem solving and analytical skills;
• Possesses a high degree of sensitivity and change management abilities to intercultural personnel and organizational dynamics
• Ability to plan, organize, and prioritize multiple and simultaneous Human Resources related projects and programs in a changing environment;
• Strong understanding of UN Staff Regulations and Rules and human resources policies and procedures is an asset.

Required Skills and Experience

Education:

• Master’s degree or equivalent in Human Resources, Business Administration, Psychology, Organizational Development, Public Administration or other relevant social sciences.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• Minimum of 5 years of progressively responsible experience in human resource management or related area;
• Experience in recruitment and selection is required;
• Minimum 2 years HR work experience internationally;
• Field experience is an asset;
• Experience as a HR Business Partner is an advantage.

Languages:

• Fluency in English is required;
• Knowledge of another UN official working language is an asset (e.g. French).

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)