Team Assistant for the Project on Getting Everyone in the Picture: Strengthening Civil Registration and Vital Statistics Systems in Asia and the Pacific

Result of Service An individual contractor will assist with administrative and logistical tasks under the the programme entitled Getting everyone in the picture: strengthening civil registration and vital statistics systems in Asia and the Pacific (Data 4 Health Initiative).

Work Location Bangkok

Expected duration 17 Jan-30 Sep 23

Duties and Responsibilities The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

As part of ESCAP role in supporting SDG implementation in the region, ESCAP Statistics Division has developed statistical methods and tools to assess progress at the regional and sub-regional levels and is leading the regional civil registration and vital statistics initiative to 'Get Every One in the Picture'.

To support these activities, ESCAP and Bloomberg Philanthropies have collaborated and implemented the programme entitled Getting everyone in the picture: strengthening civil registration and vital statistics systems in Asia and the Pacific (Data 4 Health Initiative). The work supports the implementation of the Regional Action Framework on CRVS in Asia and the Pacific and the further commitments made in the Ministerial Declaration on Building a More Resilient Future with Inclusive Civil Registration and Vital Statistics.

A wide variety of activities are being implemented under this Programme at national, subregional, and regional levels to facilitate SDG monitoring and implementation of the regional initiative. Therefore, to ensure that all activities are implemented in accordance with the Programme Workplan, ESCAP is seeking an individual contractor to assist with administrative and logistical tasks under the direct supervision of the Programme Officer, Population and Social Statistics Section.

More specifically, the individual contractor will undertake the following duties:

• Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
• Assists in the preparation of budget estimation and budget revision of programme/project budget proposals; prepares budget reports and ensures that outputs/services are properly categorized.
• Assists in coordinating, monitoring, and evaluating of programme/project implementation activities, involving extensive liaison with diverse organisational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation., e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
• Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
• Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.

• Performs other duties as assigned.

  Qualifications/special skills Education: High school diploma

Skills: - Strong skills in coordination, planning, communication and organizational skills - Ability to work in a diverse work environment - At least 2 years of experience in administrative and logistical work - Working experience in UN systems is preferable

Languages Good command of English

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.