Team Assistant (Documents Management)

Result of Service To support the document management at the Conference Management Section.

Work Location UN House

Expected duration Till end of year

Duties and Responsibilities - Provides general office support services to help ensure the smooth functioning of the organizational unit. - Uses standard office software to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards. - Assists in compiling, processing, and manipulating data sets derived from a variety of sources. - Manages incoming documents through the Documents Control Programme Management System (DCPMS) to monitor the flow of work through the various stages of processing until final and timely issuance. - Screens and reviews requests submitted through DCPMS for language and language support services to ensure complete submission in accordance with established policies, guidelines, rules, and regulations. - Evaluates all documents submitted for processing, to ensure compliance with submission dates, page-limitation, and relevant policies, guidelines, and rules. - Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit. - Responds to routine inquiries and information requests, including drafting routine written responses, or routes to appropriate personnel for handling as required. - Maintains files and databases; and performs basic data entry and extraction functions. - Checks accuracy of simple calculations, coding, data, etc. - Performs a variety of administrative duties (e.g., leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, visa applications, etc.). - Performs other duties as assigned.

Qualifications/special skills High school diploma or equivalent is required. A minimum of seven years of experience in general office support or related area is required including: - 1 year of experience in data analytics and statistics is required. - 1 year of experience in using Document and Contract Management systems software is required. 1 year of experience in data visualization is desirable.

Languages An excellent knowledge of English and perfect command of Arabic are required. French is desirable.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.