Team Assistant

Result of Service - The content of the office intranet for non-staff issues is updated. - Internal forms for Non-staff administration developed. - Clients are well informed on news and changes to the clients on non-staff administration, procedures, and UN systems - Resolved cases in the internal ticketing system. - Files on Microsoft SharePoint are organized. - Paper documents are filed.

Work Location Home-based remotely. In-person for a few times if the individual contractor resides within commuting distance of the office in New York City, USA.

Expected duration 6 months

Duties and Responsibilities The temporary job opening is full-time (35 hours weekly) for six months. The individual contractor assignment is a hybrid working arrangement (remotely and in-person at the United Nations headquarters in New York City, USA). Applicants who live within commuting distance from New York City can only be considered for this opening.

This individual contractor’s position is located in the Non-Staff Desk, Human Resource Unit, Executive Office serving the Departments of Political and Peacebuilding Affairs (DPPA) and Peace Operations (DPO). The individual contractor is under the general supervision of the Human Resources Desk Officer.

• Maintain the content of the office intranet for non-staff issues.
• Work on updating the internal forms using Microsoft tools or Adobe.
• Communicate information to clients regarding non-staff administration, procedures, and UN systems
• Monitor the internal ticketing system and work on assignments assigned.
• Assist in improving the internal business processes for non-staff
• Maintain and organize files on Microsoft SharePoint
• Organize and file paper documents
• Support with organizational and operational improvements

• Ad hoc assignments.

  Qualifications/special skills High school diploma or equivalent is required. A minimum of three years of responsible experience in administrative functions or general office support is required. Experience in human resources management or communication is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.

  Additional Information Candidates should list all work experience and diplomas in the relevant part of the application. Work experience and diplomas only mentioned in the cover letter will not be considered for screening purposes. Statements must include concrete start and end dates, detailed description of tasks and achievements and whether the experience was obtained in full-time or part-time. Candidates should note that eligibility and fees will be decided based on their submitted application only. There is no option to revise an application after submission

Candidates will be required to provide a copy of a valid visa and work permit from the host country of his/her current residence unless he/she is a citizen of that country.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.