Supply Chain Officer – Warehouse
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees made to flee from war or disaster. At work today in over 40 countries and in 22 US cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure.
The IRC leads the way from harm to home.
The IRC Yemen Country program has been established in 2012, and currently is implementing integrated Health, Nutrition, Environmental Health (WASH), Economic Recovery and Development, Women Protection and Empowerment and Education programming in eight governorates. The IRC operates with its Country Office in Sana’a and its main Field Office in Aden. Other subfield offices include Abyan, Hodeida and Al Dhale, with the Al Dhale office covering Lahaj, and the Abyan office covering activities in Shabwa.
To handle all warehouse activities for Al-dhale and Lahj Pharma and Non pharma warehouse. The post holder will report regularly to the senior Senior Supply chain Officer in Al-dhale and Lahj to ensure effective and efficient stock management and delivery in accordance with IRC Policy and procedures or as advised by the Snr SC Officer/SCM/SCC.
The Warehouse Officer as an integral member of the Supply Chain Department who holds primary responsibility for inventory, asset, property and warehouse management. The position will be implementing the IRC inventory policies with regard to all project items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.
1. Materials Receiving and Dispatch
- Receive and document materials from suppliers and other sources - Inspect materials during receiving and update required documentation - Collaborate closely with the Supply Chain Manager and Snr. Supply Chain Officer to advise Programs of potential inventory shortages and to provide update on stock levels - Inspect materials dispatched from the stores and update appropriate dispatch documents - Implement Global Supply Chain Standard Operating Procedures on assets and inventory management. - Handle all Contribution In Kind (CIK) and Closed Grant Inventory - Coordinate the replenishment of stock items as need arises based on an approved purchase requisition
2. Warehouse Documentation
- Update stock cards, bin cards and inventory system regularly. - Implement standard warehouse documentation processes such as deliver report, Waybills, Store Release, Bin Cards, and Stock Cards. - Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities. - Ensure Warehouse Authorization Schedule is up to date and displayed
3. Warehouse Controls
- Participate in, and provide accurate reports for Year-end counts exercise - Fully participate in 20% inventory cycle count for all stock - Conduct internal inventory checks and keep records of all records - Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse. - Ensure that appropriate storage conditions are in place for medicines (including dangerous goods products) and advise any need for improvements. - Assign tasks and supervise the working of casual laborers
4. Warehouse Safety and Security
- Ensure physical security of the Warehouse by restricting visitors and any other unauthorized persons - Implement and ensure clear safety procedures. - Ensure the maintenance of warehouse building(s), fittings and equipment. - Ensure warehouse is regularly fumigated against pest, rats, rodents etc., - Maintain and periodically service fire extinguishers
· 5. Asset and Property
- Ensuring that all assets are controlled and managed accurately in accordance to donor-specific polices. - The implementation and/or maintenance of standard IRC assets management policies and procedures. - Update the Asset register, and the inventory list for assets and expendable store and produce monthly reports. - Work closely with supervisor to dispose assets including Auction, transfer, and donation process management in line with donor regulations and approval, with reference to organization policy. - Conduct asset inventory (physical count) during the reporting period. - Pull out updated asset list for end of grant report and develop assets running cost analysis
The position holder will:
- Prepare and submit accurate inventory and Asset reports to supervisor on time as per donor regulations for Asset. - Support with developing and updating of warehouse material distribution plans as the need arises.
Key Working Relationships:
Position directly supervises: None
Other Internal and/or external contacts:
Internal: Regular relationships with program staff, Operations and country Supply Chain staff at all levels,
Work Experience: 2-3 years of work experience in Warehouse/Asset.
Prior experience of working in Logistics, Inventory or Warehouse Officer Position in a multi-cultural environment.
Education: Bachelor’s degree in Supply Chain, Business Administration, or equivalent in relevant field
Technical Skills & Experience:
- Extensive experience in logistics and operations planning - Significant experience in supply chain warehouse and Inventory Management. - Strong ability to prioritize work under pressure, maintain attention to detail, and coordinate multiple tasks to meet deadlines. - Effective time management and organizational skills. - INGO/NGO/UN/Private companies experience is required (INGO is preferred)
Soft Skills and Competencies:
- Customer & client centered and service-oriented mind & demeanor, and ability to work independently under pressure. - Excellent interpersonal and problem-solving skills, creativity and flexibility. Energetic, with great networking and communication skills. - Detail-orientation and professional perseverance. - Sense of professional discretion, integrity, and ability to handle situations respectfully and to effective resolution.
Language Skills: Fluency in English and Arabic to communicate clearly and effectively.
Computer Skill: MS Office – MS Word, MS Excel, MS Outlook
Working Environment: Based in Aldhale office, required to travel to field offices, if required
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.