Supply Chain Officer (logistics) HDP

Contract

This is a DRC - National contract. More about DRC - National contracts.

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

To support the Support services team leader and logistics Manager, in Control of all the DRC & HDP Warehouse/Stores in coordination with Site operation officers. The main objective is to run and maintain an efficient and transparent logistics inventory system (Dynamic), which responds to the current needs for the area operations, including Emergency responses, and complies with the DRC/HDP operations handbook (Asset/Equipment, Warehouse, and Fleet).

Responsibilities:

• Understand, respect and control DRC policies and procedures.
• Focus on supporting transparency and accountability of the organization.
• Maintain a strong working relationship with DRC & HDP Programme
• Maintain accurate systems and regularly updating Warehouse / Inventory Database.
• Assist the Logistics officer in preparation of any reporting required in terms of Stock Reports, Deliveries, Goods Received, and compliance documentation.

Position’s Specific Objectives and responsibilities

• Maintaining and updating records of all inventory/Assets on Dynamic and offline databases.
• Responsible for physical inspection of stores to be done on a regular basis, also ensuring that the stock is stored correctly and rotated effectively.
• Responsible for the Explosive Monthly Report to the regional police department and Kabul office.
• Maintain good work standards and controls, ensuring proper stock handling, record keeping, and storeroom methods.
• Effectively manage analyses and sort all incoming and outgoing materials.
• Review requests; authenticate all issuing and receiving documents.
• Issue stationery as required to the various field sites.
• Issue and return explosives to HDP teams in the region.
• Refueling of vehicles and generators.
• Ensure the vehicles servicing and maintenance of vehicles and generators according to DRC fleet guidelines.
• Ensure efficient servicing and maintenance system of all vehicles according to DRC transport guidelines.
• Managing the supply of goods and equipment to the field camps.
• Issue Asset/GPE as required to the HDP field staff.
• Provide service timely to the other staff and teams when it comes to signing out equipment and expendables.
• Perform any other tasks as instructed by the Project manager.
• Handle the small purchasing required in fields to support the operations of not more than 20,000 AFN (petty cash).
• Close coordination with the local procurement team to handle the procurement of goods and services required for operation in the sites.

Filing

• Ensure that an organized filing system is in place.
• Support the Logistics Manager in the provision of accurate updated documentation in case of an audit.
• Ensure efficient servicing and maintenance system of all vehicles according to DRC transport guidelines.
• Ensure that an organized filing system is in place, which should include records of work done and vehicle performance records.
• Ensure that the preposition spare parts stock is at an appropriate level according to needs and availability.
• Provide oversight on the management and maintenance schedule for generators, ensuring they are maintained and serviced.
• Provide weekly work plans and monthly reports project manager and logistic officer and actively participate in the weekly/ monthly coordination and departmental meetings.
• Adhere fully to the DRC Code of Conduct.
• Any other task and duties assigned by Line Manager, such as providing cover for a colleague who is away.

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies:

• Three years’ work experience in the logistics field
• Preferred the de-mining background or work experiences with de-mining INGO/NGOs

Education/qualifications:

• Graduated from High School.
• Knowledge of MS office package

Languages:

• English (Written and Spoken) – Good
• Dari / Pasto (Written and Spoken) – Fluent

We Offer:

• Contract length: to 31st of December 2023 with the possibility of Extension.
• Band: NMH
• Designation of Duty Station: Area Office East – Jalalabad
• DRC has Flexible working hours for Females staff as per DRC Policy.
• 13th month’s salary Will be paid by end of each month with salary.
• Top-up credit card as per office regulations.
• 1+1 Health Insurance will be provided by DRC.
• Eid Bonus.
• DRC provide Transport allowance/ Transportation Facilities for female and people with disability.
• DRC Provides kindergarten/ Day Care allowance for max 2 children – Applicable to female mothers.
• Per diem allowance for employee and her Mahram - Applicable for female
• Salary and conditions will be in accordance with the DRC salary scale.

Application process:

Interested? Then apply for this position by clicking the below Apply button. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV-only applications will not be considered.

Note: Female candidates are highly encouraged to apply.