Supply Chain Manager (National Position)

Job Description

Background/IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces

Job Overview/Summary: The Supply Chain Manager works to provide efficient management of supply chain services and provide supervision support to supply chain team to ensure their capacity and ensure donor compliance in the procurement of goods, warehouse, inventory, vehicle and assets services for IRC. The Supply Chain Manager will coordinate with all program staff in Chat Pa Wai, Sangklaburi, including Finance Department

Major Responsibilities: • Provide supervision support to Supply Chain Team in Chat Pa Wai and ensure their capacity in the area of procurement, warehousing, fleet management and asset management to fulfill the IRC operational needs and program implementation. • Ensure appropriate running of supply chain activities in accordance with the IRC Standard Operating Procedure and the doners guidelines. • Ensure appropriate coordination with program staffs and other departments including Bangkok and other field offices. • Ensure the Supply Chain Record Management and the compliance. • Raise with Field Coordinator or Supply Chain Team in Bangkok for problem solving activities. • Participate and contribute to weekly meeting with Health Program team Procurement Management • Facilitate the procurement plan activity to clarify requirements, share update progress, identify suitable procurement method, and follow up for effective procurement activities. • Support procurement activities, RFQ and RFP processes, preparation of agreements, and ensure the documentation process in accordance with the IRC guidelines. • Ensure the supplier evaluation and the agreement renewal in time

Warehouse & Inventory • Ensure appropriate warehouse set-up with suitable warehousing capacity and implementation of warehouse system in accordance with the IRC guidelines. • Ensure all warehouse operations with appropriate control and compliance. • Conduct inventory spot checks at all the responsible warehouse locations • Ensure effective transportation solutions to support the smooth warehouse operation and program efficiency. Participate the inventory counts activities and ensure the stock accuracy at all the responsible warehouses locations.

Fleet Management • Supervise team of drivers to provide driving support in Chat Pa Wai and Sangkhaburi. • Ensure proper set-up and optimal utilization of IRC vehicles, appropriate driving service arrangement and provide solutions for Fleet issues. • Ensure daily checks, regular maintenance and repair. • Ensure implementation of log-book system for the fuel consumption record, maintenance record and capture them on the monthly report. • Ensure vehicle condition, driving capacity and awareness of drivers for the road safety. • Carry out the driving test and propose for the authorization to drive.

Asset and Property Management • Perform Asset registration and Asset movements record. • Ensure maintenance and repairing of assets. • Lead asset count in the event of financial year end and each grant-end. • Support disposal management of assets and properties.

Reporting • Provide SCMR Report on the supply chain activities in IRC Chat Pa Wai and Sangkhlaburi offices and submit to SC Bangkok on monthly basis. • Provide asset and inventory report on the grant-end and in accordance with the donor requirements. • Perform other duties as directed by supervisor

Report to: Field Coordinator Position directly supervises: Supply chain officer, warehouse officer, senior driver and drivers Indirect Reporting: Senior Supply Chain Manager, Bangkok external contacts: Vendor-Supplier, Agent, Landlord Internal: IRC staff

Qualifications

Job Requirements: • Bachelor’s degree in a relevant field from a recognized university • Minimum of 5 years relevant work experience in managing humanitarian supply chain. • Demonstrate the ability in supply chain management including with an international NGO. • Excellent interpersonal and communication skills • Highly organized, with strong task prioritization skills • Good team player with ability to coach team members • Self-starter with ability to work independently with minimal supervision • Computer literate (minimum MS Word and Excel and preferably Access) • Proficiency in English and Thai (speak, write, and read).

Working Environment: • The position is a national post and will be based in Ratchaburi, regularly required to travel to Kanchanaburi including Bangkok and Thailand-Myanmar border areas when required.

Standards of Professional Conduct The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.