Supply Chain Coordinator

Contract

This is a DRC - Expatriate or National contract. More about DRC - Expatriate or National contracts.

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a human rights framework, the DRC East Africa and Great Lakes (EAGL) operation focuses on people who are affected by displacement, including refugees, internally displaced, migrants, and host communities in Burundi, Ethiopia, Djibouti, Democratic Republic of Congo, Kenya, Somalia, South Sudan, Sudan, Tanzania and Uganda.

Overall purpose of the role

The Supply Chain Coordinator is part of the Regional support team and provides support to the country operations via help-desk services, training & advice, compliance control, and support, transactional procurement, support the technical assessment during recruitment of Supply Chain staff in the country offices, and derogation management. The incumbent will enhance the capabilities of the Regional Supply Chain administration.

Key responsibilities

Coordination

• Contributes to the daily operation with comprehensive knowledge in logistics and procurement
• Lead the coordination with the programme staff to ensure logistics & procurement involvement in the whole programme cycle
• Ensure that all logistics & procurement specific DRC/donors’ rules and policies are understood and respected
• Responsibility for assigned operational budgetary lines within programmes.
• Technical support

Procurement

• Ensure that procurement policies and procedures are rigorously followed
• Procurement of all goods and services
• Establish and follow up annual procurement plans
• Track all orders, purchases and deliveries
• Oversight of all purchase and service contract to ensure DRC's interests are protected
• Optimize all logistics operations to increase cost effectiveness including setting up longer term supply contracts
• Ensure DRC supplier due diligence is effective

Logistics

• Fleet: management of rental and owned vehicles, generators, speed boats & motorbikes (in line with DRC guidelines)
• Transport: management of all transportation of goods and people (via road, river, air) to-from areas of operations and-or other DRC offices
• Asset: registration, maintenance, repairs-maintenance & disposal of DRC assets accordingly to donors’ rule and policies (in line with DRC guidelines)
• Warehouse: manage the DRC warehouse and stores (in line with DRC guidelines)
• Premises: health and safety, contract management and repairs/maintenance at DRC premises

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies:

• Degree in Supply Chain Management, Business Administration or Purchasing and Supplies. Diploma Level preferable from Chartered Institute of Purchasing and Supply (CIPS).

• Member of relevant institute of supply chain management or any other relevant body

• With at least 6 years work experience in relevant field INGO or other agencies experience in Supply Chain management

• Good knowledge ERP Supply Chain software’s Systems is mandatory
• Demonstrated ability to achieve results in a demanding and fast paced environment
• Knowledge of international humanitarian and development systems, institutions and donor’s programs (including GFFO, EU, ECHO, DFID and OFDA), and of procedures, accountability frameworks and best practices
• Excellent communication, analytical and negotiation skills
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision
• Demonstrated ability to establish effective working relations between programs & support
• Proven commitment to accountable practices
• Knowledge of working in challenging environments
• High integrity, pro-active, stable, robust character and a good team-player
• Ability to travel regularly within the region – including in conflict affected areas
• Excellent Communication skills in English required.

Conditions

Contract: One year contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment for Kenyan Staff ; Employment band F-Non Management; Non accompanied

Availability: Immediately

Duty station: Nairobi, Kenya (with possibility of travel to Ethiopia and Somalia country and field offices in particular)

Reporting Line: Regional Supply Chain Manager

Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.