SUPPLY ASSISTANT

Contract

This is a FS-4 contract. This kind of contract is known as Field Service. It usually requires 6 years of experience, depending on education. More about FS-4 contracts and their salaries.

Org. Setting and Reporting The position is located in the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo . The Supply Assistant reports to the Chief of Unit/Section, S/he supervises and ensures the provision of equipment, office supplies, materials and other supply related services to the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo as well as receiving and inspecting supplies upon arrival at the mission.

Responsibilities Within the limits of delegated authority, the Supply Assistant will carry out the following duties: •Manage and Supervise Supply Rations Operation in the assigned area of responsibility; monitor and maintained contingent stocks at sector level including concentration point; implements Quality Control/Assurance to ensure the contractual terms, cost and schedules. •Receives authorized requisitions for Rations Operations from Chiefs of Section and Heads of units; verifies the requisitions and issue in accordance with Contingents’/Rations requirements; ensures that rations are issued to requesting contingents’ as per approved requisitions without delay. •Monitors stock of supplies in the stores and in the reserve depots; conducts regular stock taking of items in the supply rations stores, concentration points, and strategic reserves and prepares reports on discrepancies observed; informs Chief Of Unit, on CRPs and water reserve stocks which requires stock replenishment in a timely manner; and ensure that rations are issued to requestors before expiration date of the products; Plans well in advance on expected delivery of Rations in order to maintain adequate storage facilities for incoming goods.

•Assists in raising requisitions for services and items required by the Rations Unit; receives requests from contingents and raises requisitions in the system for goods /services required; approves recipes and food requests in coordination with the contingents Food Officers or Logistics Officer; monitor, update and verify troop strength of the contingent within Sector AOR; Implement and perform APL management in SAP eRMS database as required; •Assists Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by Supply Unit; Processes internal R&I reports for goods in the Supply Stores and forward to R&I unit for processing records of the goods in the system and issue according to established procedures; •Conducts periodic/weekly inventory of Rations reserve and stocks and update records in the system by processing issue vouchers to individual end users of UN property for purpose of transparency and accountability.

•Conduct inspection and provide report of CRP reserve stocks and bottled water including food storage and advise contingent as required. Prepares write-off request for property, which is lost, obsolete or damaged.

•Perform other duties as required

Competencies Professionalism – Ability to identify issues, analyze and formulate opinions, make conclusions and recommendations on complex human resources policy and development issues; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organization: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Teamwork - Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education High school diploma or equivalent is required.

Work Experience A minimum of six (6) years of progressively responsible experience in supply, inventory management, procurement, logistics support preferably, HACCP, ISO 22000, including at least 2 years at the international level Experience in applying the methods, procedures and techniques relating to the work is required Experience in supporting supply services in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable Technical certificate in at least two of the following areas: procurement/contract management, inventory management and supply management is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in both English and French is required. Knowledge of another official United Nations language is an advantage.

Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.