SUPPLY ASSISTANT

Contract

This is a FS-4 contract. This kind of contract is known as Field Service. It usually requires 6 years of experience, depending on education. More about FS-4 contracts and their salaries.

Org. Setting and Reporting The position is located in MONUSCO, with duty station Goma. The incumbent will report to Chief Fuel Unit under Life Support Section.

Responsibilities Within the limits of delegated authority, the Supply Assistant will carry out the following duties: - Receives authorized on-line requisitions for stores/fuel supplies from clients; verifies the requisitions and issue in accordance with sections'/units' monthly requirements; ensures that supplies are issued to requesting offices/sections as per approved requisitions without delay. - Monitors stock of fuel/supplies in the stores; conducts regular stock taking of expendable items in the supply/fuel stores and prepares reports on discrepancies observed; informs Chief of Unit, Supply on supplies which requires stock replenishment in a timely manner; Ensures that items in the supply stores are arranged in an orderly manner and ensure that supplies are issued to requestors before expiration date of the products; Plans well in advance on expected delivery of supplies in order to maintain adequate storage facilities for incoming goods. - Assists in raising requisitions for services and items required by the supply Stores; receives requests from contingents and sections and raises requisitions in the system for goods /services required. - Assists Electronic Fuel Management System in receiving and inspecting goods delivered by vendors and managed by Supply/Fuel Unit; Processes internal EFMS reports for goods in the Supply Stores and forward to R&I unit for processing records of the goods in the system and issue to end users according to established procedures; Update stock cards for acquired products. - Conducts periodic inventory of UN property and attractive Property managed by Supply stores and update records in the system by processing issue vouchers to individual end users of UN property for purpose of transparency and accountability. - Prepares write-off requests for property which is lost, obsolete or damaged; Receives technical evaluation report from Technicians on damaged property or property which has become obsolete and raise request for write-off in the system to facilitate submission by the Claims office; ensure that property approved for write-off and disposal is handed over to the Property Disposal Unit in a timely manner. - Perform other duties as required.

Competencies Professionalism - Practical knowledge of supply management, inventory management or logistics support with good understanding of field support operations, program/contract execution and administration; proven ability to develop, maintain and supervise management control systems for assets, materials, services and claims; shows pride in work and in achievements; demonstrated professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring equal participation of women and men in all areas of work.

Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing other' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when the decision may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from client's point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.

Education High School or Diploma or equivalent. Technical certificate in at least two of the following areas: procurement/contract management, inventory management and supply management is desirable.

Work Experience A minimum of six (6) years of progressively responsible experience in supply, inventory management, procurement, logistics support preferably, HACCP, ISO 22000, including at least 2 years at the international level. Experience in fuel services in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience in working with Electronic Fuel Management Systems is desirable.

Languages English and French are the working languages of the United Nations Secretariat. Fluency in English or French (both oral and written) is required; Knowledge of the other is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.