Supply and Logistics Specialist

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UNICEF - United Nations Children's Fund

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Application deadline 1 year ago: Wednesday 31 Aug 2022 at 00:00 UTC

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Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The Supply and Logistics Officer provides technical and operational support as per the Country Office set-up and is responsible for supporting the supervisor in managing the supply chain, or elements of the supply chains of a larger supply operation. The supply chain operations include planning, coordination on procurement, customs clearance, in country logistic and distribution, as well as monitoring of supplies and stock management. The incumbent supports management collaboration with programmes in defining supply interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to governments, national systems and partners on supply chain management. Normally office-based with occasional travel to port and end use level of the counterpart/customer.

Under the direct supervision of Health Specialist, the UN Volunteer will undertake the following tasks: • In consultation with supervisor, provide input to the Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the planning, implementation, moni-toring and evaluation of the supply chain operations, including establishment of per-formance indicators, and assessment of fit for purpose of products and services.

• Support supervisor in ensuring timely procurement and delivery of supplies and equipment to meet the need of the Ministry of Health in implementation of the projects. Follow-up with UNICEF SD - Suva level on timely issuance of Purchase Orders. In case of local procurement, coordinate with local procurement team for issuance of bid-ding/Purchase Orders. Expediting deliveries of all PS Orders and share periodic re-ports with Ministry of Health on the status of procurement and delivery.

• Monitoring of Purchase Order delivery dates with Suppliers and follow-up on delivery of shipments with Freight Forwarders to ensure timely delivery and shipments in ac-cordance with planned activities of various programmes.

• Coordinate in-country logistics of all incoming shipments for Procurement Services, UNICEF Programme Orders, Special Projects and Contributions in Kind. Based on PO delivery dates, coordinate with UNICEF SD - Suva and Freight Forwarders for receipt of shipping documents for sharing with consignees for customs clearance. Responsi-ble for regular follow-up and liaise with the Clearing and Forwarding (C&F) agents, customs officials, port authorities, National Board of Revenue (NBR), Direc-torates/Ministries to facilitate timely customs clearance of imported supplies. Support supervisor in resolving related issues in customs clearance of the shipments and facili-tate the process of in-land logistics within established protocol, rules and regulations of the country to assist GoB counterparts and PS Partners.

• Coordination of all in-country logistics for UNICEF and the Ministry of Health trainings.

• Monitor Goods-In-Transit (GIT) Report from the system on a bi-weekly basis. Prepare system generated Goods Receipt (GR) and share with concerned programme for sign-ing of the GRs by the consignees as an acknowledgement of receipt of the supplies procured for the respective counterparts. Follow up with programmes to clear outstand-ing items from GIT.

• Maintain separate pipeline/status report on all incoming shipments for providing regular updated reports to UNICEF Health and Nutrition programme and Ministry of Health. Prepare forecasts, budget and status reports required for the customers, donors and programme sections. Generate and prepare monthly supply reports from the system for various management meetings. Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.

• Responsible for coordination with UNICEF SD- Suva on issuance of Utilization Re-ports and Statement of Accounts for PS transactions. Share these reports with PS Customers and liaise with customers on closure, refund or reprogramming of the un-spent balance amount.

• Draft letters, documents and correspondences, emails and related documentation in relation to Logistics and PS operations. Maintain all records, existing files, open new requisition and PS files and update them routinely including PS customer files to en-sure that all reports and files are kept in an up-to-date manner at all times. Also re-sponsible to process and monitor claim submissions for lost or damaged shipments. Obtain relevant documents for claim purpose, follow-up with UNICEF SD - Suva until claims are recovered and settled.

• Undertakes field visits to project sites, monitors supply inputs and ensure corrective actions implemented to improve supply chain management as and when required.

☒ Accountability ☒ Adaptability and Flexibility ☒ Building Trust ☒ Client Orientation ☒ Commitment and Motivation ☒ Commitment to Continuous Learning ☒ Communication ☒ Creativity ☒ Empowering Others ☒ Ethics and Values ☒ Integrity ☒ Knowledge Sharing ☒ Managing Performance ☒ Planning and Organizing ☒ Respect for Diversity ☒ Self-Management ☒ Technological Awareness ☒ Vision ☒ Working in Teams

supply, logistics, procurement, contracting, administration, and/or other directly related technical fields, at the national and or subnational levels, is required. • Understanding of development and humanitarian work. • Health supply chain management experience an advantage.

There are four publicly funded hospitals and around 20 walk-in medical clinics in the country. There are adequate facilities for routine healthcare on the islands. Located in Tarawa's central town, Tungaru Central Hospital has a tuberculosis ward, x-ray machines, a small laboratory and an operating room. Aside from that, there are 70 pharmacies, located on the islands, that are equipped to treat minor injuries and common ailments. Kiribati has free and compulsory education for all children between the ages of six and 14. Primary school lasts six years, followed by three years of secondary school. On every inhabited island of Kiribati, there is a primary school, but secondary schools are few and far between. International or private schools do not exist in the country. A network of 670 km of paved highways and roads connects Kiribati. Tarawa is the only urban district in the country and has the majority of roads in good condition. It is necessary to possess a valid international driving license in order to drive. Every few minutes, vans carrying around 20 people pass through Tarawa. Kiribati has many short boat rides between its ports and harbors that allow visitors to hop between islands.

Added 1 year ago - Updated 1 year ago - Source: unv.org