Stand-by Roster Student Assistant

Contract

This is a DRC - Expatriate contract. More about DRC - Expatriate contracts.

Do you want to experience what it is like to work for Denmark’s largest humanitarian NGO? Then apply for our DRC Standby Roster student position starting mid-August 2022.

Who are we?

The Standby Roster (Humanitarian Strategic Surge Capacity) is a team within the Programme, Policy & External Relations Department of the Danish Refugee Council. For thirty years, the Standby Roster has assisted UN agencies around the world by deploying experts to fill short-term capacity gaps in humanitarian emergencies. The Standby Roster is considered a leading partner to several UN agencies including UNHCR, UNICEF and WFP.

Working under DRC’s protection mandate, the Standby Roster prioritizes deployments that have the largest potential for protective outcomes for people affected by conflicts and disasters. The term roster implies a list of carefully recruited and trained professionals, who are ready to be deployed at short notice. The Standby Roster team manages three deployment schemes for UN operations globally: The Humanitarian Response Roster, the Resettlement Roster and the Registration Roster. For more information, please visit our website: here

About the student assistant position

The student assistant will become part of the Standby Roster team and will assist the colleagues with the deployment of experts (roster members) as well as focus on our social media communication.

As a student assistant your main tasks will be related to specific deployments in the field, supporting our members before, during and after a deployment. In addition, you will help the team to engage and retain our members through recruitment, training, support and communication through various channels.

The tasks will include, but are not limited to:

• Assisting in the recruitment and onboarding of new roster members by obtaining references, scheduling interviews and tests as well as registering new members in the database and do related paperwork.

• Supporting financial tasks using excel and our internal ERP system ‘Dynamics’ to process deployee expenses, as well as checking original receipts and archiving.

• Ad hoc administrative tasks including booking flight tickets, clean up of database and supporting visa applications.

• Back-stopping on online induction trainings.
• Assisting with data collection when preparing for donor reporting.
• Assisting with developing and updating our website and social media.

As a student assistant in the DRC Standby Roster team, we offer you the opportunity to:

• Gain experience working in an internationally recognized humanitarian NGO.

• Work independently and with a lot of responsibility.

• Be part of an enthusiastic and dynamic team.
• Gain knowledge of the UN and the humanitarian systems.
• Gain technical skills by working with ERP systems.

About you

Your field of study is not paramount, but it will most likely be within the social sciences and/or international affairs. To apply for the student assistant position, you must meet the following requirements:

• Confirm that you have the required permits to work and live in Denmark.
• Have an interest in international affairs and humanitarian assistance.
• Be enrolled at a university during the period of your employment in DRC.
• Have completed a minimum of two years of higher education.
• Be fluent in spoken and written English.
• Have the ability to navigate in a challenging environment and handle a wide range of complex tasks.

As a student assistant in the DRC Standby Roster team, we expect you to:

• Commit to the values and Code of Conduct of the Danish Refugee Council.
• Be able to work independently and proactive and handle challenges in a constructive and positive way.
• Be able to work as part of a team.
• Have an interest in and flair for communication and administrative tasks incl. financial management.
• Be open-minded and flexible towards the different tasks assigned to you.

We offer

Contract length: Mid-August to December 2022. A contract extension after December 2022 might be possible and we are therefore looking for a student assistant that will not finalize the studies before summer 2023.

Working hours: 15-20 hours per week. The working hours should preferable be split on 2-3 working days per week and within normal office hours from 8.00 am to 4 pm. Workplace: As a student assistant with the Standby Roster, you will be working at the Danish Refugee Council’s headquarters in Copenhagen and report to the Head of the Standby Roster. You will be coordinating your work closely with the fulltime intern in the unit.

Application process Please submit the following (see application link above): A cover letter of no more than one page, your CV, an official transcript of your completed courses at your university and confirmation of current enrolment. In addition, we ask that you submit at least one written reference from a previous employer.

Closing date for applications: 1 July 2022.

We expect to conduct interviews with shortlisted applicants immediately after application deadline (week 27).

Further information

You are welcome to contact the Standby Roster at sbr@drc.ngo for further information.

For further information about the Danish Refugee Council, please consult our website drc.ngo.