SPIR II Program Support Manager

Overview

Join World Vision to manage logistics, people, and procurements for SPIR II program.

You have:

• 4-6 years’ experience in similar roles
• Experience in International NGOs
• MA or BA Degree in Business Administration, Management and related fields
• Good verbal and written communication skills in English
• Knowledge of road safety and traffic regulations is advantageous
• Strong organizational and team working skills
• Proven experiences managing and leading procurement & supply chain functions in a demanding environment
• Experiences in managing and leading office operations, fleet, logistics and safety & security functions

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

People Management

• Endures that performance management of direct reports handled in line with WVE P&C standards
• Promotes positive and collaborative working relationships in line with WVE’s Code of Conduct
• Identifies staff capacity gaps and facilitates capacity-building plan particularly for Administration, Procurements and ICT coordinators and the team members in Admin, procurement and ICT units.
• Establishes regular team meeting to accept and consider inputs, complaints and feedbacks to provide improved support service

Fleet Management

• Ensure the existence of coordinated and well-planned operation of transportation, maintenance and other services provision; and their management per WVE policies and procedures.
• Device and put processes in place for SPIR II project to ensure the existence of efficient and effective management of staff transportation, travel plans, and dispatching of vehicles to meet team needs.
• Validate and ensure the submission of monthly fleet and material reports to the SPIR II Finance Director

Logistics Management

• Closely work with WVE Safety and Security persons and provide regular update for SPIR II staff on safety and security situation
• Works with Zonal managers, Woreda Coordinators, Supply Chain Coordinator and Food Assistance Manager to facilitate office and or warehouse contractual arrangement ensuring SPIR operations comply with legal procedures
• Works with Zonal managers, Woreda Coordinators, Supply Chain Coordinator and Food Assistance Manager to facilitate office and or warehouse contractual arrangement ensuring SPIR operations comply with legal procedures
• Provide technical guidance to Woreda teams and SPIR Implementing Partners (CARE and ORDA) on vehicle management, maintenance, insurance and disposal procedures
• Ensures annual inventories are made and documented as per the existing WVE procedures
• Ensure compliance of all logistics operations in SPIR II project with WVE logistics & donors’ procedures and best practices with emphasis given to the value for money principle.
• Involve in process improvement of logistics functions in collaboration with SPIR II Finance Director and WVE Support Services Division.

Procurement

• Ensure the standards of supply chain management meets program needs.
• Provide advice and directions for smooth engagement of procurement functions during annual operational plan development of SPIR II
• Ensure strong relationship is maintained with Budget Holders during Annual Procurement Plan Preparation and procurements are executed as planned.
• Oversee that procurements of SPIR II are handled in compliance with WVE and Donor rules and regulations.
• Support staff capacity building on WVE and donor procurement rules, regulations, policies and procedures

Coordination and Planning

• Involve in annual planning and ensure that Support unit’s budgets are properly factored in the annual budget.
• Follow up and coordinate with finance to ensure expenditures aren’t exceeding approved budget.
• Provide directions and support on historical costs for commonly procured goods and services in budgeting processes.
• Prepare assets disposal and transfer plan as needed and decided by the donor and WVE SPIR II management

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• 4-6 years’ experience in similar roles
• Experience in International NGOs

Required Education, training, license, registration, and certification

MA or BA Degree in Business Administration, Management and related fields.

Preferred Knowledge and Qualifications

• Proven experiences managing and leading procurement & supply chain functions in a demanding environment
• Experiences in managing and leading office operations, fleet, logistics and safety & security functions
• Strong organizational and team working skills
• Good communication and interpersonal skills
• E experience in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
• Good verbal and written communication skills in English
• Knowledge of road safety and traffic regulations is advantageous
• Ability to effectively work in a team

Travel and/or Work Environment Requirement

• 25% field travel

Language Requirements

• English

World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.

Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.

Applicant Types Accepted:

Local Applicants Only

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Potential interview questions

Added 20 days ago - Updated 9 days ago - Source: wvi.org