Sourcing Coordinator

Overview

Lead procurement activities ensuring compliance with policies and standards.

You have:

• Proven experience in procurement and vendor management.
• Ability to develop and implement strategic sourcing plans.
• Familiarity with procurement systems such as Coupa and Provision.
• Technical advice and capacity building experience.
• Strong organizational and analytical skills.
• Excellent communication and networking abilities.
• Experience in conducting vendor evaluations and compliance checks.

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

The Sourcing Coordinator is responsible for leading and managing procurement activities at both the National Office and Area Program levels, ensuring all processes align with World Vision’s policies and procurement standards. The role involves strategic sourcing, vendor management, contract lifecycle oversight, and capacity building, while also supporting compliance with procurement systems such as Coupa and Provision. This position plays a key role in maintaining effective supply chain operations, promoting cost efficiency, and ensuring timely delivery of goods and services across projects.

Strategy Development & Planning

• Review National Office and Area Program Annual Procurement Plan or Activity Plan to prepare Annual or Quarterly Procurement Plan in National Office and Area Program level in collaboration with Supply Chain Manager.
• Review Area program Sourcing Plan to prepare Area Program Sourcing Plan which aligned with National Sourcing Plan.
• Execute strategic and tactical contract in Provision at Area program and National level.
• Implement strategic sourcing plan based on approved annual/quarterly procurement plan or Historical spend on Coupa at national and area program level.

Resource Acquisition & Management

• Look for opportunities to build strong and strategic relation with vendor at National Office and Area Program level - to reduce tactical/transactional buying.
• Visit Area programs at least on a quarterly basis

Capacity Building

• Provide technical advice for area program team in developing procurement plan, strategy and implementation.
• Provide capacity building, guidance and support on procurement system (Provision End-to-End, Gabi, WatchDog) at Area program and field/national office level.
• Provide Supply Chain orientation at Area program and field/national office level

Accountability & Quality Assurance:

• ·Lead procurement processes by preparing committee documentation, managing standard bidding procedures, and aligning procurement plans with technical team needs.
• Conduct vendor prequalification, onboarding, and periodic evaluations while ensuring supplier compliance with organizational policies.
• Maintain accurate procurement data in Coupa, achieve 90% procurement capture, eliminate retrospective spend, and ensure on-time goods receipting and PO closures.
• Manage contracts and sourcing activities including vendor negotiations, contract lifecycle tracking, catalog updates, and minimizing offline purchases.
• Support end-users by managing system access, responding to Provision-related inquiries, and ensuring adherence to procurement KPIs and documentation standards.

Networking & Coordination:

• Coordinate with Procurement at Area Program level on doing procurement analysis needed for implementation of strategic sourcing.
• Coordinate with NO and Area Program on procurement process
• Develop good networking with vendors and consultants/contractors and update their information for organization interest

Applicant Types Accepted:

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Potential interview questions

Added 12 days ago - Updated 2 days ago - Source: wvi.org