Sida Communication and Knowledge Management

Consultant

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

The Sida-UNDP strategic Collaboration Programme

UNDP signed a strategic collaboration framework agreement (2020-2023) with Sida to support integrated programming and the strengthening of organizational capacities. This framework agreement forms the basis for the Sida Programme on Environment and Climate Change (Sida Programme). The Sida Programme is designed to help UNDP deliver better external country results in line with its Signature Solutions. It supports the need for strengthened internal capacities to achieve UNDP’s overall sustainable development vision for poverty eradication through a more integrated, coherent approach to the environmental and climate dimensions of its Strategic Plan. Sustainable development challenges cannot be addressed as separate siloed problems and solutions. Rather, complex challenges, including poverty eradication, gender equality, climate action, and natural resource management, are all connected and must be addressed in a strategic, multifaceted manner.

The Programme is grounded in the context of the 2030 Agenda for Sustainable Development, Paris Agreement, Addis Ababa Action Agenda, emerging post-2020 global Biodiversity Framework and linked multilateral environmental conventions and agreements, as well as the challenges and opportunities around COVID-19. It includes an overarching priority on poverty eradication and an understanding of the many direct links between multidimensional poverty and natural resource management.

To address development challenges in an integrated manner, the Sida Programme builds stronger coordination and synergies at the global, regional and country levels across four complementary thematic areas. The four main thematic areas are:

• Sustainable management and use of ecosystems, biodiversity, and natural capital.

• Sustainable water and ocean governance.

• Scaling up climate action for sustainable development; and

• Sustainable Food Systems nexus.

The Programme also builds stronger coordination and synergies across a closely linked set of cross-cutting themes on gender equality and women’s empowerment, conflict sensitivity, and finance.

This Programme’s Theory of Change recognizes that to advance a more integrated, programmatic and strategic approach that strengthens the environmental dimension of UNDP’s SD vision while leveraging synergies across all areas of the Strategic Plan, a range of capacities at the systems, institutional and individual level need to be strengthened and leveraged at all levels, including in UNDP Country Offices. These include the following internal UNDP capacities:

• Integrated policy/programme design and management, including coordination across thematic areas;

• Cross-cutting expertise for technical assistance, including social and environmental safeguards and gender mainstreaming.

• Partnership building including through UNCTs and other multi-stakeholder mechanisms;

• Knowledge management including data, monitoring, evaluation and continuous learning and communications.

As part of this overall Theory of Change, the Programme will support UNDP Country Offices to achieve integrated results across the Nature, Climate, Energy portfolio and the broader country programme. To do this, Sida support will also strengthen UNDP’s internal capacities for delivering integrated policy advice and programming support and leveraging silo-breaking expertise within and across its thematic teams.

Duties and Responsibilities

Objective

UNDP Pacific Office Pilot Objectives and Priorities

The UNDP Pacific Office is focusing on its Sida-supported interventions on the following areas:

• Regional capacity strengthened on climate change mitigation and adaptation through renewable energy, energy efficiency or energy access.
• Regional capacity strengthened on disaster preparedness mechanisms and mainstreaming.
• Regional capacity strengthened on building and disseminating knowledge on Nature-Based Solutions (NBS) and its integration in programmes.
• Internal capacities strengthened for improved coordination across the Nature, Climate, Energy portfolio and sub-regional programme for strengthened, integrated programming
• Social and environmental standards implemented across the sub-regional programme
• Gender equality concerns integrated and mainstreamed across Nature, Climate, Energy portfolio
• Improved data governance and enhanced capacity in analytics and data management, to inform COVID-19 socio-economic and green recovery efforts.

The current work plan further prioritizes strengthened UNDP Pacific Office capacities to achieve its Sub-Regional Programme Document (SRPD) vision for Risk Reduction through a more integrated and coherent approach to the environmental and climate dimensions of the United Nations Pacific Strategy. This approach includes a focus on integrated programming, social and environmental safeguards, gender mainstreaming, knowledge management, communications, and strengthened partnerships, including with the UNCT.

Scope of Work

To build communication and knowledge management capacity within RSD, a consultant will be required to work closely with the Country Office Sida focal point and RSD team to provide support in the implementation of Comms activities in the Sida Programme Workplan.

Specific to this consultancy work, the consultant will be required to:

• Develop a collection of lessons and success stories from past and on-going energy projects within the Country Office’s Nature, Climate and Energy (NCE) portfolio. Focusing on any of the 2 countries – Kiribati, Nauru, FSM, Tuvalu or Vanuatu
• Develop a collection of lessons and success stories from past and on-going disaster preparedness, risk-informed governance and nature-based solution initiatives. Focusing on any one country - Tuvalu, RMI, Palau, Fiji, and Vanuatu.
• Conduct a short Comms training for RSD Unit on How to Write a Success Story – Tips to Know

Key Deliverables

Required Action

Deliverable

No. of Days

1

Develop a collection of success stories from past and on-going energy projects within the Country Office’s Nature, Climate and Energy (NCE) portfolio. Focusing on any of the 2 countries – Kiribati, Nauru, FSM, Tuvalu or Vanuatu

2 country success stories

4

2

Develop a collection of success stories from past and on-going disaster preparedness, risk-informed governance and nature-based solution initiatives. Focusing on any 1 country – Tonga, Tuvalu, RMI, Palau, Fiji, and Vanuatu

1 country success story

4

3

Training on how to write success stories from the field and capturing lesson’s learnt

2

Supervision/Reporting

Overall, the consultant will be monitored, overseen and supervised by Pacific Office Sida Focal Point. He/She is expected to work very closely with the relevant project teams, UNDP Pacific Comms Team and Sida Knowledge Management Focal Point.

The consultant is also expected to provide for his/her own laptop. He/she is expected to inform UNDP immediately in writing if he/she is unable to meet deliverables of this consultancy.

Competencies

The following competencies are required:

• Strong interpersonal and communication skills;
• Ability to work well as part of a multi-cultural team and displays gender, religion, race, nationality and age sensitivity and adaptability;
• Ability for team working;
• Self-management, emotional intelligence and conflict management;
• Analytical and strategic thinking/results orientation;
• Experience in participating and following the project cycle, creative capacity solving problems;
• Computer literacy (e.g. Microsoft Word, Excel, and Power Point) is a prerequisite;
• Ability to engage various partners and stakeholders and builds strong relationships with clients and other stakeholders;
• Demonstrates strong commitment and patience to deal with competing deadlines, demands, and interests.

Required Skills and Experience

Qualifications:

• Minimum Bachelor’s Degree in Communication, Journalism or equivalent.

Experience:

• Minimum 5 years of demonstrable experience in the different aspects of communication such as advocacy and awareness, media relations, social media, content production, knowledge management or any related area of communication
• Proven records of communication developed materials or products related to – Human Interest Stories, Picture Stories, Short Story, Blogs etc
• Understanding of environmental, energy, disaster preparedness, risk informed governance, nature-based solution and any other climate change related issues etc in the Pacific
• Excellent story writer (please share samples in English)
• Demonstrated experience in using different communications tools and platforms required.

Language Requirements:

• Fluency in written and spoken English

Price Proposal and Schedule of Payments

Consultant must send a financial proposal based on a Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages:

Payment Schedule

Deliverable

No. of Days

% Payment

Deadline

Finalized and accepted 2 country story on nature, climate or energy

4

40%

–January 15

Finalised and accepted 1 country story on disaster preparedness, risk-informed governance and nature-based solution initiatives

4

40%

–January 30

Training conducted and report provided

2

20%

January 30 2023

Total

100%

Evaluation Method and Criteria

Individual consultants / Company will be evaluated based on the following methodology:

Cumulative analysis

The award of the contract shall be made to the individual consultant/company whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.

Criteria

Points

Percentage

Qualification

• Minimum Bachelor’s Degree in Communication, Journalism or equivalent.

10

Experience

• Minimum 5 years of demonstrable experience in the different aspects of communication such as advocacy and awareness, media relations, social media, content production, knowledge management or any related area of communication

10

• Proven records of communication developed materials or products related to – Human Interest Stories, Picture Stories, Short Story, Blogs etc

20

• Understanding of environmental, energy, disaster preparedness, risk informed governance, nature-based solution and any other climate change related issues etc in the Pacific

10

• Excellent story writer or creative writing skills (please share samples of work in English)

10

• Demonstrated experience in using different communications tools and platforms required;

10

Competencies

• Excellent written and oral communication skills in English;
• Evidence of good communication skills and team work

Technical Criteria

70%

**If necessary, interviews shall also be conducted as part of the technical evaluation to ascertain best value for money.

Financial Criteria – Lowest Price

30%

Total

100%

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Shortlisted candidates shall be called for an interview which will be used to confirm and/or adjust the technical scores awarded based on documentation submitted.

Documentation required

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

• Letter of Confirmation of Interest and Availability using the template provided in Annex II.
• Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
• Technical proposal, including a) a brief description of why the individual considers him/herself as the most suitable for the assignment; and b) a methodology, on how they will approach and complete the assignment.
• Financial proposal, as per template provided in Annex II. Note: National consultants must quote prices in Fijian Dollars (FJD).

Note: Successful individual will be required to provide proof of medical insurance coverage before commencement of contract for the duration of the assignment.

Incomplete and joint proposals may not be considered. Consultants with whom there is further interest will be contacted. The successful consultant shall opt to sign an Individual Contract or a Reimbursable Loan Agreement (RLA) through its company/employer with UNDP.

Annexes

• Annex I - Individual IC General Terms and Conditions
• Annex II – Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual IC, including Financial Proposal Template

Proposal Submission

All applications must be clearly marked with the title of consultancy and submitted by 5:00pm, 21st December 2022, 5pm (Fiji Time) online via UN Jobs website https://jobs.undp.org/ or etenderbox.pacific@undp.org

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Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org