Shelter Officer Ukraine

Contract

This is a Professional contract, Grade 5 (NRC) contract. More about Professional contract, Grade 5 (NRC) contracts.

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

Provide support to the organization’s activities in the form of logistics/administrative support processes, procurement of goods and services for project activities in Ukraine under direction and guidance of the Field Coordinator.

Overall responsibilities

1. Adhere to NRC policies, guidelines and procedures
2. Assist with the implementation of the support function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of Shelter/WASH program administrative procedures
6. Contribute to identification of data protection risks and needs in the context of the program implementation
7. Perform any other duties and responsibilities as assigned by line manager.

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention.

• Assist the Technical Officers in registration of beneficiaries; post distribution monitoring; and/or verification of assistance distributions in line with NRC policies and donor requirements
• Support the Shelter/NFI/WASH and Community Engagement teams in administrative coordination processes with other NRC departments
• Support the Shelter/NFI/WASH team in administrative work in relation to beneficiary liaison/correspondence
• Conduct field trips, where necessary, to liaise with beneficiaries during all stages of the activities, for signing agreements and/or gathering other project relevant documentations
• Ensure that all relevant documents required by the supporting functions as Finance and Procurement are produced and provided by Shelter/NFI/WASH department
• Assist Shelter/NFI/WASH team with filing and archiving of the project documentation in Office 365Proofreading of the beneficiaries’ agreements
• Prepare documentation package required for processing of the program payment

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

• Experience from working with logistics/procurement/administrative in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Experience in processing of working documentation in both hard and electronic copies
• Knowledge of data collection tools and capability to use them

Context related skills, knowledge and experience (shall be adapted to the specific position):

• Basic knowledge of the context in the areas NRC operates
• Basic knowledge of administrative and financial procedures necessary for program payments processing
• Experience in preparing contracts, organizing and keeping electronic files structure
• Knowledge of Ukrainian and Russian language
• Working knowledge or communication in English, both written and verbal

Behavioral competencies

The following are essential for this position:

• Handling insecure environments
• Working with people
• Coping with change
• Empowering and building trust
• Planning and delivering results
• Communicating with impact and respect

3. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework

We offer:

• Type of contract: till 31 Dec 2022 with the possibility of extension subject to funding availability and satisfactory performance
• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: Kyiv, Ukraine.
• Please note that we will contact only shortlisted candidates.
• NRC retains the discretion to cancel the recruitment.
• NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.
• This position is for Ukrainian nationals only.