Senior Supply Chain Officer

Logistics & Procurement

Overview

Effect payments and collect cash and CPO.

You have:

• A minimum of 4 years’ experience in Management of Supply Chain/Logistics and preferably in the NGO environment, including significant field operations experience running both development and emergency programs.
• BA Degree or equivalent in Management, Logistics and Supply Chain Management.
• Diploma/certificate courses in Logistics and Supply Chain strongly preferred.
• Fluency in written and spoken English.
• Willingness and ability to travel extensively in country.
• Considerable experience in people Management.
• Considerable experience in Budget Management.
• Strong interpersonal skill and customer handling.

Position: Sr. Supply Chain Officer (1)

ROLE PURPOSE:

Effect payments and collect cash and CPO on behalf of the Save the Children International Northwest Area office, according to Save the Children International standard procedures.

KEY AREAS OF ACCOUNTABILITY:

• Strategic level responsibilities
• Provide leadership in the management of all Development and Emergency Supply Chain functions in in the field office.
• Lead in producing a quality Supply chain plan including the identification of necessary resources,
• Manage and support Supply chain staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, and management of performance
• Provide advice and support to senior management in the field office on Supply Chain Management issues
• Ensure an effective and accountable Supply Chain support systems in place in line with the SCI’s global as well as SC-Ethiopia’s national supply chain related policies and procedures. The post holder will also be responsible for the overall management and implementation of an effective procurement, fleet, warehousing and asset management practices in the field office.
• Implement Supply Chain strategy developed by the Country Office concerning the field Office Operations.
• Plan and implement an effective purchase order management and tracking system at the field office level for local and national orders and organize schedules for Framework, bulk and any other economical purchases
• Directly involve in the operational planning mainly the supply Chain aspect of the projects which includes budgeting, procurement and project implementation planning, etc
• Make certain that all supply Chain requirements are delivered in accordance with timescales set and agreed with programme managers
• Coordination and Support to Programmes
• Ensure that Save the Children’s supply chain standards and systems are fully addressed, and procedures are adhered as per the guideline of warehousing, supply/stock movement control, freight management, asset management, as well as documentation, filling and reporting mechanisms are to the standard and fully implemented in the field office;
• Oversee the implementation and monitoring of procurement processes and ensure conformity to procedures and timely delivery of goods and services. Ensures up-to-date procurement tracker in place and consistently communicated to the respective budget holders (requesters)
• Work with Area Supply Chain Manager, Project / Programme Managers, Construction manager as well as with the Country office supply chain specialist, TIM specialist for maintaining efficient and effective programme delivery;
• Conducting periodic market assessments in defined procurement locations, including gathering information from the market and peer agencies
• Overseeing all tender processes
• Working with stakeholders to define specifications and decision making criteria for all tenders
• Understanding various aspects (including the legal aspects) of organisational Terms & Conditions, and being able to negotiate these with suppliers
• Regularly review programmes logistical requirements and ensure that programme works are carried out in the most efficient and cost effective manner;
• Provide support and work closely with the program/ project heads in developing procurement plan;
• Prepare and submit scheduled monthly field office logistics (Procurement, Fleet, asset & warehouse) reports to the Field Office (Field Office Manager) and Area Office (Area Supply Chain Manager);
• Properly manages Admin / Operating costs of the field Office.
• Assist in conducting market survey of goods, services and works and establishing vender registration database, and framework agreements for commonly procured items in the field office;
• Manage all procurement requirements and provide adequate and timely Supply Chain support to the field office including timely transport and delivery of services and supplies.
• Responsible for assessing and advising on Supply Chain needs for new and existing projects in collaboration with all program and project team.
• Ensure compliance with donor rules and SCI procedures for warehousing and inventory management.
• Establish and maintain accurate and up-to-date fixed asset register records in the field office
• Directly involve in the tender management of high value transaction and construction works.
• ensure accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms.
• Counter checks combined analysis of bids and payments to contractors
• Staff management
• Directly lead, manage and motivate fleet, warehouse, procurement and ensure that they have clear work plans and objectives and receive regular supervision and reviews; Build their capacity using effective training, performance management frameworks and development plan.
• Reporting
• Preparing a monthly ‘Supply Chain Report’ to the senior supply chain coordinator and Field Office Manager – Semera, detailing all supply Chain activities including procurement status, vehicle performance & fuel, stock reporting, asset register updates, staff issues, and other relevant information.

QUALIFICATIONS AND EXPERIENCE

• A minimum of 4 years’ experience in Management of Supply chain / Logistics and preferably in the NGO environment, including significant field operations experience running both development and emergency programs;
• BA Degree or equivalent in Management, Logistics and Supply Chain Management,
• Diploma/certificate courses in Logistics and Supply Chain strongly preferred;
• A good understanding of Basic service programs and a working knowledge of the Country program priorities;
• Substantial experience in logistics, including procurement, supply chain, fleet management & inventory;
• Ability to analyse information, evaluate options and to think and plan strategically;
• Excellent interpersonal, communication and presentation skills;
• Fluency in written and spoken English;
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies;
• Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches;
• Willingness and ability to travel extensively in country;
• Considerable experience in people Management
• Considerable experience in Budget Management
• Good skill in emotional intelligence and continuous self-learning
• Very good skill in influencing others and conflict management
• Very good conceptual understanding of the job
• Strong interpersonal skill and customer handling

Desirable

• Excellent communication & interpersonal skill
• Computer skills, especially Microsoft Office
• Previous experience working for NGO.

We offer a competitive package in the context of the sector. The duty station of the position holder will be in Semera, contract of the position will be one year with possible extension. This role is offered based on national terms and conditions only.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday.
• All children learn from a quality basic education and that.
• Violence against children is no longer tolerated.

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued

Apply now

Potential interview questions

Added 7 days ago - Updated 10 hours ago - Source: savethechildren.net