ROSTER - Logistics Assistant (Funds Management and Billing) - SC5 - Multiple Locations

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, disability.

TERMS AND CONDITIONS

Position Title: ROSTER - Logistics Assistant (Funds Management and Billing)

Grade: SC5

Duty Station: Multiple Locations (Kabul, Herat, Kandahar, Mazar, Jalalabad, Faizabad)

Number of Position: Multiple

Salary: Competitive remuneration package

Medical Plan: International valid medical plan valid also for staff, spouse and dependents children under 18 years.

WFP Work Environment

WFP is committed to ensuring that all its workplaces are free from abuse, offensive behaviour, harassment, abuse of authority and discrimination. WFP is also committed to promoting a work culture in which every employee understands, and is able to carry out, his/her personal responsibilities for maintaining the dignity of work colleagues. WFP seeks to promote gender equality and the empowerment of women. We believe our mission of fighting global hunger worldwide can only be achieved if women, men, girls and boys are offered equal opportunities in terms of access to resources and services and participation in decision making roles.

Female applicants are especially encouraged to apply.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. WFP food assistance aims to help the most vulnerable, food-insecure Afghans, including women and children, and families affected by conflict and natural disasters. In the approved Country Strategic Plan (2018-2022), WFP Afghanistan is well placed to provide comprehensive support to the country in achieving Zero Hunger by 2030 via its six closely interrelated outcomes, which range from emergency response to livelihoods creation, as well as nutrition Programmes based on a life-cycle approach, and the strengthening of national food systems.

The United Nations World Food Programme (WFP) is the 2020 Nobel Peace Prize Laureate. We are the world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Logistics Assistant (Funds Management and Billing) will be responsible for the following duties:

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Create and maintain Transport Purchase Orders (TPO) in WFP’s Information Network and Global System (WINGS) using the correct budget codes, vendor details, quantities, contract rates and contract terms.
• Perform daily closing and balancing payments of receipts
• Maintain and manage daily logs of invoice receipts and processed invoice in an organized matter
• Create and maintain Service Entry Sheets (SES) in WINGS after verifying that PO details are correct and are related to the services rendered prior to the approval of service delivery confirmation.
• Ensure service providers submit their claim in a timely manner according to WFP corporate transport and logistics standards
• Manage and coordinate a full range of documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to address issues and recommend improvements in process
• Support reconciliation of data in country office and corporate systems to determine validity, ensure accuracy, and make follow-ups accordingly, in support to informed decision-making.
• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Collect and compile data, produce and/or contribute to reports (e.g. financial closure, transport performance, invoice status).
• Ensure proper filing of invoices, contracts and correspondences related to Logistics funds management and invoice processing.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required,
• Ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Liaise with internal and limited number of external stakeholders to support efficient funds management and invoice processing.
• Follow up on open items (POs) and coordinate with the relevant stakeholders to close unnecessary items
• Perform other duties, as required by the supervisor.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.

Experience: Minimum three years of relevant work experience in the field of Logistics is required.

Language: Fluency in both oral and written communication in English, Dari and Pashto.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock. • Experience analysing data (on commodities, funds, etc.) and drafting reports. • Experience in measuring service providers’ performance against set KPIs. • Experience in assisting the preparation of contract documentation. • Experience in providing technical business support in corporate systems.

DEADLINE FOR APPLICATIONS

Tuesday 15 February, 2022

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.