Reporting and Documentation Officer

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WHO - World Health Organization

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Application deadline 1 month ago: Wednesday 12 Oct 2022 at 21:59 UTC

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This is a No grade contract. More about No grade contracts.


WHO is the directing and coordinating technical authority for health. WHO recognizes that effective, integrated and coordinated communication is integral to carrying out WHO's goal to build a better, healthier future for people all over the world. The objectives of WHO communications at country level are oriented towards enhancing the appetite for, and accessibility of, information relating to health issues of concern and encouraging behavior changing activities based on this sharing of information. All communications staff across all offices are committed to making sure that WHO's information, advice, and guidance effectively reaches key audiences to protect the health of individuals, families, communities and nations. Overall, this post will strengthen WHO's communication capacity, with an emphasis on digital communications on public health issues of local, national and international concern.


Under the direct supervision of the Partnerships and Resource Mobilization Officer and general guidance of the Planning Officer, the incumbent will:

  • Develop grant proposals and reports, in collaboration with technical teams. This may include editing language, creating graphics and statistical summaries and ensuring quality and compliance with donor requirements.
  • Write a variety of reports, such as country case studies, summaries and highlights of WHO Indonesia’s work, summarizing survey results and technical guidance documents.
  • Consult with technical teams to design overall presentation of content, graphic elements and layout for publications to present WHO’s interventions.
  • Produce feature stories and technical documents to present WHO’s work to stakeholders through publications, in close collaboration with technical programmes. This may include collecting content, comparing old and revised guidance, researching relevant reports and background documents to verify accuracy of technical information, and data presentation and interpretation.
  • Coordinate closely with the communications team on joint projects, including designing infographics, photo editing and developing a photo library in line with technical activities.
  • Attend and report on relevant meetings, conferences and trainings.
  • Perform any other related duties and responsibilities as assigned by the supervisor.


Education Qualifications:

Essential: Relevant Master's degree in health/public health or, communication, journalism, English literature or related field

Desirable: Post-graduate studies or PhD in health/public health or, communication, journalism, English literature or related field


Essential: Minimum two years' relevant professional experience in English language content writing and editing.


  • Four or more years relevant professional experience in English language copy-editing and content writing, editing, creative writing, ideally an international context.
  • Experience in health/public health or research


  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Moving forward in a changing environment

Functional Knowledge and Skills:


  • Excellent oral and written English;
  • Proven organizational and analytical skills.
  • Excellent copywriting and editorial skills


  • Knowledge of Adobe Creative Cloud applications


  • Expert knowledge of English
  • Expert knowledge of Bahasa Indonesia

Other Skills (e.g. IT):

  • Advanced level of MS Word and PowerPoint;
  • Adobe Creative Cloud applications, especially InDesign, Illustrator, and Photoshop.


SSA Reporting and Documentation Officer, Level A.

Between IDR 25,708,600 and 41,419,267 (in accordance with WHO Salary Scale for SSA).

Additional information

  • This Vacancy Notice may be used to fill similar positions at the same level.
  • Only candidates under serious consideration will be contacted.
  • A written test and interviews will be used as a form of screening

  • WHO is committed to workforce diversity.

  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: Some professional certificates may not appear in the WHED and will require individual review.
  • For information on WHO's operations please visit:
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
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