Protection Information Management Officer

Job Description

Key working relationships: Position Re****ports to: PRoL Sn Manager Internal collaborations within IRC: MEAL Manager, PRoL Sr. Officers, PRoL Legal Officers, PRoL Case workers, PRoL Community Mobilizers External collaborations to IRC: partners

Job Overview/Summary: The PRoL Information Management Officer (IMO) is responsible for the development, performance, integrity and security of a PRoL program databases. She/he is expected to perform all sorts of database related work including data entry, data clean up, database management, and statistical reporting under the supervision of MEAL Coordinator.

Specifically, the Protection Information Management Officer will be responsible for:

RESPONSIBILITIES: - Support PRoL team in documenting and reporting on program and client activities - Ensure forms, databases, and record keeping comply with international and IRC standards and maintain the highest levels of confidentiality - Enter all clients, activity and program related data in a timely and accurate manner using approved databases. - Develop and manage filing system for PRoL reports and records - Report any logical error or missing data to relevant staff - Produce statistical reports using Commcare for Sn PRoL Manager and Senior Officers - Ensure the immediate input of data into IRC database - Liaise with M&E unit - Generate reports on a weekly, monthly and quarterly basis (Statistical & Graphical) only using non-identifiable information - Modify existing data tracking sheets and databases according to requirements as led by the PRoL Manager and Coordinator - Ensure data security and accuracy of data entry - Maintain the entered data and ensure that data can be tracked / reconciled easily, in accordance with IRC policies and protocols. - Summarize the entered data in the form of statistical reports as appropriate. - Test databases, correct errors, clean up data and make necessary modifications - Ensure compliance with IRC IT security procedures and measures to safeguard information in computer files against accidental or unauthorized damage, modification or disclosure - Attend PRoL and IRC meetings and trainings as needed and as requested by supervisor.

Requirements: - Language: Ukrainian and good verbal and writing skills in English - Experience developing and managing databases and conducting statistical analysis and reporting - Knowledge of and experience of working with confidential information and records - Excellent reporting skills using Excel and extracting information from the master database and running reports - Demonstrated capacity for working effectively in a diverse and multi-disciplinary team environment - Advanced knowledge and skills in Microsoft Excel, including creating tables and forms, data analysis, using pivot tables, and charting/visualizing data in dashboard format. - Strong attention to detail and excellent data entry skills - Demonstrated understanding of and ability to maintain confidentiality and respect for clients/beneficiaries - High degree of flexibility and strong ability to organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail - Computer literate, including Microsoft Word and Excel

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