PROPERTY MANAGEMENT ASSISTANT

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting This position is located in the United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic (MINUSCA), duty station Bangui. Applicants will be expected to serve in a hardship duty station with difficult working and living conditions. The Property Management Assistant at this level will be required to efficiently and effectively assists the Supply Chain Performance Management Unit Chief on management, monitoring and reporting of all property management support operations of the field mission. The incumbent reports to the Chief Performance Management Unit within the Supply Chain Section in MINUSCA.

Responsibilities Within limits of assigned authority, the Property Management Assistant may be responsible for the following duties:

•Assists the Supervisor with planning of the property management operations, monitor progress through statistical analysis of database records and monthly progress reports for the Unit; monitors ongoing operations of the Unit, undertaking regular site visits of field mission offices and carry out physical inspections and verification of UN property; •Implements the ongoing operations of the Unit, undertaking regular site visits of field mission offices and carries out physical inspections and verification of UN property; •Liaises with the Technical Units, Procurement, Acquisition Management Unit, Movement Control Unit and Centralized Warehouse at the mission on matter related to Codification, Inventory Control, Receiving and Inspection as well as Write-Off and Disposal activities of UN property; ensures that property management activities are in compliance with UN Environment and Waste Management policies; •Responsible for the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN property at mission in conformance with Administrative Instructions, DOS and DMSPC directives and guidelines and mission Property Management standard operating procedures; •Assists in the utilization and enhancement of the established business intelligence, reporting and management tools to monitor and evaluate the overall progresses of the Mission’s performance in property management and supply chain processes; •Monitors and reviews the Umoja Property and Inventory Management database ensuring that anomalies and discrepancies are identified and addressed immediately to the related mission Units for reconciliation; ensure that the Umoja records are up to date and in compliance with the Property Management business processes through the entire UN Property life cycle (from initial codification to the write-off and disposal of the UN property); •Prepares periodic performance reports in line with the DOS and DMSPC reporting regime, review and ensure accuracy of data; prepares accurate and auditable statistical reports for management in missions and DOS and DMSPC and draft correspondence; •Assists the Supervisor in compilation and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property and Inventory Management activities within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the Staff in the Unit; •Identifies issues and implement solutions to problematic areas related to Property and Inventory Management; designs mitigation and corrective actions to avoid impacts of wrong practices in Property and Inventory Management processes within the mission; •Assists with the maintenance of the fixed assets register by recording information related to fixed assets, ensure accuracy and integrity of property records; ensures accurate tracking of existing fixed assets, implement and monitor the periodic physical verification process; •Assists with the preparation and verification of periodic IPSAS financial reports on PP&E and Inventory (year-end reports), ensure timely submission as per the DOS and DMSPC guidelines; •Assists the Supervisor on all the matters related to policy and procedures governing the management of the United Nations Property based on the United Nations Financial Regulations and Rules, Property Management Manual, IPSAS Policy Framework, DOS and DMSPC directives and best practices on Property and Performance Management; •Acts as Umoja focal point in the area of logistics, property and inventory management; •Perform other duties, as required.

Competencies •Professionalism: Ability to perform a broad range of database management and data collection. Ability to apply knowledge of various United Nations administrative, financial rules and regulations in work situations. Knowledge of business data analysis, ERP (Enterprise Resource Planning) system, property management support services. Ability to apply conceptual, analytical and evaluative skills in reporting operations. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather that personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

•Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and take responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable

Education High school diploma or equivalent is required. General training in property/inventory/supply management, is highly desirable.

Work Experience A minimum of 8 years of experience in the field of property management, inventory control, logistics management or related field is required. Relevant experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) - or similar international organization is required. Hands-on experience on Enterprise Resource Planning (ERP) systems is required. Relevant experience in database administration, reporting design and data analysis is desirable.

Languages English and French are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required; knowledge of french is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.