Project Management Support - Senior Analyst (Planning and Operations Support)

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UNOPS - United Nations Office for Project Services

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Application deadline 2 years ago: Saturday 25 Dec 2021 at 23:59 UTC

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Contract

This is a LICA Specialist-9 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 2 years of experience, depending on education. More about LICA Specialist-9 contracts.

Contract type, level and duration

**MONTHLY FEE: USD $4354 - $5322 (depending on experience)

In addition to monthly fee, UNOPS offers these great additional benefits:

  • Enrollment into Provident Fund: This is a plan in which UNOPS contributes an additional 15% of your monthly fee every month into a defined contribution plan. For example, if your monthly fee is US $4700, UNOPS will contribute USD $705 into your Provident Fund account, which earns interest. Your total monetary compensation per month would then actually be USD $5405.
  • 2.5 days of annual leave per month
  • 2 days of sick leave per month
  • 16 weeks of maternity leave
  • 4 weeks of paternity leave
  • Healthcare insurance

  1. Contract type : Local Individual Contractor Agreement (LICA)
  2. Contract level : LICA-9 (ICS-9)
  3. Contract duration : Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Centre is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Background Information - Job-specific

Background Information – UNMAS

The United Nations Mine Action Service (UNMAS) was established in 1997. UNMAS leads, coordinates and implements mine action under United Nations legislative mandates of both the General Assembly and the Security Council. UNMAS supports the UN's vision of "a world free from the threat of mines,

explosive remnants of war (ERW) including cluster munitions, and improvised explosive devices (IEDs), where individuals and communities live in a safe environment conducive to sustainable peace and development where no one is left behind, where the human rights and the needs of victims are met and where they are fully integrated as equal members of their societies."

UNMAS is a unit within the Office of Rule of Law and Security Institutions (OROLSI) within the Department of Peace Operations (DPO). UNMAS operates under UN legislative mandates of both the General Assembly and the Security Council, or at the request of the UN Secretary-General or his designated official. When instructed by the Security Council or called upon by Member States, UNMAS deploys under humanitarian, peace and security mandates. UNMAS main headquarters is in the UN Secretariat, New York with a sub-office in Geneva. UNMAS provides direct support and assistance in the areas of explosive ordnance threat mitigation to 18 countries/territories/missions, has a standby rapid response capacity and global technical advisors in the field of Improvised Explosive Devices and Weapons and Ammunition Management. As an office within DPO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

Background Information – UNMAS Iraq

The UNMAS Iraq programme was formally established in June 2015, at the request of the Special Representative of the Secretary General for Iraq, to lead the UN efforts to mitigate explosive threats in the country, as well as to support the enhancement of national and regional mine action capacities. UNMAS supports the Government of Iraq to protect civilians from the threat of explosive ordnance and enables humanitarian, stabilization and reconstruction, and socio-economic efforts. under the UNMAS Iraq Programme Strategy focusing on three main components: 1. Capacity Enhancement; 2. Risk Education, and 3. Explosive Hazard Management. UNMAS Iraq has offices in both Baghdad and Erbil.

Functional Responsibilities

Candidate with Non-UN experience are encouraged to apply! Qualified female candidates are encouraged to apply! Under the direct supervision of the Head of Projects, the Project Management Support - Senior Analyst (Planning and Operations Support) will provide overall project cycle management support for the activities, grants and contracts being implemented by UNMAS Iraq.

Project cycle management support for activities, grants, and contracts

  • In coordination with the Head of Projects,

    • Follow-up on project cycle management of partnership grants and contracts in coordination with Senior Operations Manager
    • Maintain, review and verify the associated supporting documents related to the implementation of the projects in coordination with Senior Operations Manager
    • Preparation and maintenance of project files, including internal and external reports
    • Coordinate assigned delivery of outputs and take responsibility for progress milestones
    • Coordinate and liaise with the Head of Projects and Senior Operations Manager on the implementation progress
    • Update the plans, identify and escalate to the Head of Projects and Senior Operations Manager any deviations from the plan
    • Work with the Head of Projects and Senior Operations Manager to identify and manage risks
    • Assist the Senior Operations Manager in managing quality assurance and monitoring scheduling
    • Support record and maintenance of meeting minutes with implementing partners etc

Financial and procurement support for activities, grants, and contracts

  • In coordination with the UNMAS Head of Projects and Grants/Contracts Manager,

    • Maintain all supporting activity, grants, and contracts financial documents for audit and review processes
    • Support in monitoring activities, grants,contracts budget, financial expenditures and all administrative procedures in line with the work plan
    • Coordinate with support services on budget, cash flow and reporting on expenditure obligations to ensure that deliverables are met in activity, grants, and contracts
    • Support in conducting financial analysis to manage and calculate financial shortfalls and over-expenditures activity, grants, and contracts
    • Support in conducting budget revisions and initiate corrective actions, when necessary, in activity, grants, and contracts
    • Support the development of documents for solicitation of new activity, grants, and contracts with respective Team Leads

Stakeholder management, coordination, and liaison

  • In coordination with the UNMAS Head of Projects,

    • Support in establishing a solid working relationship with the Implementing partners
    • In support of activities, and as required, liaise with relevant stakeholders including national and regional mine action authorities, NGO’s, commercial contractors, the mine action sub-cluster, local authorities on the level of Governorate and municipality, UN agencies and MoD/MoI;
    • Support internal communication with UNMAS sections to ensure that they are aware of project activities, progress etc.
    • Supports in the monitoring and flagging issues that may impact the achievement of the outcomes in EHM activities, grants, and contracts

Administration support to Projects Section

  • Support the administration of activities, grants, and contracts as needed
  • Support the administration of projects section, including supporting correspondence
  • Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building

Education/Experience/Language requirements

This position is open to nationals or persons with a valid residence and/or work permit.

Education - Advanced University Degree (Master’s Degree or equivalent) with a minimum of 2 years of relevant experience is required; or - First level University degree (Bachelor’s Degree or equivalent) with a minimum of 4 years of relevant experience is required; - Certification in project management (PMP, PRINCE2, MSP) is desired

Experience - Relevant experience is defined as experience in planning and administration, contract/grant management, project support or project management - Experience in mine action related environment and projects is desired - Two years of experience in the context of a complex emergency affected by a disaster or conflict is desired

Language - Fluency in Arabic (speaking, reading, and writing) is required. - Fluency in English (speaking, reading, and writing) is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

  • Candidate with Non-UN experience are encouraged to apply.
  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS Background Information

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

  • Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

  • Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

  • Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Added 2 years ago - Updated 2 years ago - Source: jobs.unops.org