Project Assistant

Organizational Setting

Food and Agriculture Organization of the United Nations (FAO) in partnership with the United Nations Development Programme (UNDP) are jointly implementing “Local Empowerment of Actors for Development (LEAD) in Lori and Tavush regions” Project in Armenia. The Project is supported by the European Union (EU) and aims at bolstering the participation of a wide range of local stakeholders in sustainable and inclusive socioeconomic development of their communities through pilot implementation of the EU LEADER/Community-Led Local Development (CLLD) approaches in Lori and Tavush regions.

Reporting Lines

A person for this function will be recruited under the project, based on FAO HR rules. Under the direct supervision of Project Manager (PM) and under the technical guidance of the Lead Technical Office (LTO) of the project, as well as in close cooperation with the Government authorities, other national counterparts and the national/international consultants.

Technical Focus

Support of the Project’s team during the development of five Local Development Strategies for the delineated territories of Local Action Groups (LAGs) in Lori and Tavush, emphasising the feasibility of the specific agricultural development directions and projects.

Tasks and responsibilities

The incumbent will undertake the following duties:

• Provide support to the Project Manager in the day-to-day management of the projects activities; • Assist in organization of missions, workshops, trainings, study tours, ensure an accurate information is generated to start the organizational processes with no delays; • Keep FPMIS project data always up-to-date: project info, responsibilities, uploading documents, FPSN comments, housekeeping; mapping of the budget; • Support in translation of documents and other materials in English, as well as support in oral translation if needed; • Maintain tools and mechanisms for effective and efficient monitoring of programme and project budgets; support in preparation and submit the project team’s travel plans in advance and ensure the TAs are processed, transportation and fuel issues are addressed for the field trips; • Address office maintenance issues, including purchase of stuff necessary for 3 office spaces under LEAD project; • Assist LTO and the PM in identifying the list of equipment to be procured by the projects, respective budget review with PM and the finance assistant for the proposed procurement, prepare the procurement related documentation to be submitted to procurement unit and perform tasks related to the delivery/import of equipment purchased within projects, facilitate the custom clearance procedures; • Assist in the management of the project through monitoring and book-keeping of office expenditures, general administration, set up of filing and archive system, maintenance of inventory system, and other related office management tasks; • Assist in preparation of TORs and complete information for submitting to HR for recruitment of personnel; arrange interviews and prepare the interview summary, assist in onboarding of new staff members; support staff in preparation of timesheets and BTORs, travel plans; • Assist in preparation of the project meetings, minutes of the meetings, financial and narrative reports (interim and terminal); • Other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in humanitarian or finance field • Three years of relevant administrative experience and strong analytics, research skills • Working knowledge of Armenian and English with good communication skills. Knowledge of Russian is an asset • National of Armenia.

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.