Project Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the direct supervision of the Project Manager, the national UN Volunteer will undertake the following three broad functions

• Support project planning and annaul workplan formulation;
• Support timely and effective project implementation according to plans and in compliance with Country Office Standard Operating Procedures; and
• Provide administive support to the project for efficient project management, according UNDP procedures

Support project planning and annaul workplan formulation****:

• Prepare inputs to formulation of annual workplans.
• Provide inputs to detailed implementation plans.
• Assist in formulation of budgets.
• Assist in formulation of procurement and HR plans.
• Assist in revision of annual workplans, periodic revisions of procurement/HR plans ensuring that plans are updated in a timely manner and in close coordination of UNDP Country Office.

Support timely and effective project implementation according to plans and incompliance with Country Office Standard Operating Procedures

• Initiate procurement actions for International Consultants, goods, works and services and recruitment of Service Contract actions according to HR and procurement plans.
• Prepare requests for recruitment and contracting in UNDP format and according to Country Office (CO) Standard Operating Procedures (SOPs).
• Compile supporting documents for procurement and recruitments processes and ensure that supporting documents are complete and in line with the CO SOPs.
• Follow up with CO units on pending actions (procurement, recruitment, travel, transportation etc).
• Create e-requisitions for travel and prepare Travel Authorizations, submit and follow up with UNDP CO Travel Unit (according to SOPs).
• Prepare payment requests and submit to CO (according to SOP).
• Ensure accuracy of COA of all payment requests.

Provide administive support to the project for efficient project management, according UNDP procedures****:

• Monitor leave of local and international project personnel, maintain updated and correct records and online systems.
• Notify CO HR promptly on separation of project staff
• Maintain project supplies and initiate procurement of supplies as necessary.
• Coordinate ICT support to project with the UNDP CO. Coordinate support with ICT helpdesk.
• Maintain filing system for the project.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

• Bachelor Degree or equivalent in Business Administration, Public Administration, or related field. Specialized certificate in administration is an advantage. Relevant Masters Degree preferred.
  • One year of relevant working experience in Project Cycle Management, Administration, Procurement, Finance and HR.
  • Advance knowledge of Microsoft Office, Windows-based applications, integrated web-based management systems and spreadsheets
  • Excellent written and spoken English, Dari and Pashtu.

Required experience:

2 Months

Experience remark:

• Bachelor Degree or equivalent in Business Administration, Public Administration, or related field. Specialized certificate in administration is an advantage. Relevant Masters Degree preferred.
• One year of relevant working experience in Project Cycle Management, Administration, Procurement, Finance and HR.
• Advance knowledge of Microsoft Office, Windows-based applications, integrated web-based management systems and spreadsheets
• Excellent written and spoken English, Dari and Pashtu.

Language skills:

• English(Mandatory), Level - Working Knowledge

Area of expertise:

Other development programme/project experience

Area of expertise details:

• Bachelor Degree or equivalent in Business Administration, Public Administration, or related field. Specialized certificate in administration is an advantage. Relevant Masters Degree preferred.
• One year of relevant working experience in Project Cycle Management, Administration, Procurement, Finance and HR.
• Advance knowledge of Microsoft Office, Windows-based applications, integrated web-based management systems and spreadsheets
• Excellent written and spoken English, Dari and Pashtu.

Driving license:

No

Competencies values:

Accountability, Adaptability and Flexibility, Building Trust, Commitment and Motivation, Commitment to Continuous Learning, Empowering Others, Ethics and Values, Integrity, Knowledge Sharing, Planning and Organizing, Professionalism, Respect for Diversity, Technological Awareness