Project Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

**OVERVIEW** ------------ Post Number : ED/PA 178 Grade : G-5 Parent Sector : Education Sector (ED) Duty Station: Paris Job Family: Education Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 05-APR-2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***Only candidates who are entitled to work in France may apply to this position.*** ***​​​​​​Duration of contract: 1 year with possibility of extension subject to availability of funds and performance.*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the authority of the Director of the Division of Policies and Lifelong Learning, and direct supervision of the Head of the Secretariat of the International Teachers Task Force (ED/PLS/TED/TTF), the incumbent will undertake the following tasks and responsibilities: 1\. Receive, register and distribute mail, correspondence and other documents; follow up on deadlines for required action; prepare routine correspondence and provide answer to requests for information, attaching relevant documentation; review correspondence and other documents prepared in English and/or in French by Programme Specialists and make or recommend changes to format, style, spelling or grammar; and do informal translation of documents. 2\. Maintain the Teacher Task Force secretariat's files and reference systems, and other manual and computerized information and reference systems (e.g. leave reports, travel schedules, work plans, mailing lists) according to the rules issued by relevant UNESCO management units. 3\. Prepare draft contracts and enter contract details in FABS as approved by the person responsible for the activity, and follow up as necessary; coordinate the acquisition and day-to-day maintenance of the Teacher Task Force secretariat's office equipment, material and supplies. 4\. Prepare/process various documents (e.g. briefs, reports and other documents); proofread and reformat or finalize the formatting of documents using various software (e.g. MS Word, PowerPoint etc.); and collect and organize information and data related to the Teacher Task Force Secretariat's programs and activities from a variety of sources (Internet, Intranet, office files, records, etc.) and present it in required format. 5\. Assist in the organization of meetings (virtual and face-to-face), missions, international conferences, Steering Committee meetings and other events related to the Teacher Task Force secretariat's programs; arrange for meeting facilities and equipment, make travel arrangements, prepare correspondence and assemble documents for participants; participate in meetings, take notes and prepare minutes of meetings, and follow-up on deadlines for required action. Long Description ---------------- Long Description ---------------- Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Education** • Completed secondary, technical and/or vocational education. **Work Experience** • Minimum 5 years of relevant work experience in administrative and/or secretarial tasks of which at least 2 years working for a supervisor with managerial responsibility. • Experience in providing administrative and organizational support for large events. **Skills and competencies** • Excellent interpersonal and communication skills. • Excellent organization and coordination skills. • Discretion, good sense of judgement and capacity to deal efficiently with external partners, in particular TTF members. • Ability to work as part of a team and to provide quality and timely support and services. • Ability to work under pressure and flexibility to adjust work schedules and priorities. • Excellent IT skills with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, etc.) • Very good drafting skills in English and French. • Ability to work in a multicultural environment. **Languages** • Excellent knowledge of English or French and a good knowledge of the other. **DESIRABLE QUALIFICATIONS** ---------------------------- #### **Work Experience** • Experience in programme support in an international environment. • Previous experience with UNESCO and understanding of the Organization, including its administrative procedures and financial process. #### **Skills and competencies** • Knowledge of UNESCO rules, integrity, professionalism, administrative procedures and standard practices. #### **Languages** • Knowledge of other UNESCO Official languages (Arabic, Chinese, Russian or Spanish). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For more information in benefits and entitlements, please consult [ICSC website.](https://icsc.un.org/) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.