Programme Management Officer (Roster), P3, Multiple duty stations

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education. More about P-3 contracts and their salaries.

Purpose of the Post

To ensure overall efficiency and effectiveness of programme management processes in countries using a results-based management (RBM) approach to planning, budgeting, implementation, monitoring and evaluation. In the context of the WHO Country Office needs, the incumbent will coordinate the creation, implementation and development of the WHO operational plan, outlining the activities and resources (staffing, equipment, funding) required for WHO to perform its role as the lead technical agency in health.

Organizational context (Describe the individual role of the incumbent within the team, focusing on the work environment within and outside the organization)

Under the direct supervision of the Head of WHO’s Country Office and the overall guidance of the Director Programme Management (DPM), the incumbent will coordinate the Country Office planning, budget management, monitoring and evaluation processes. The incumbent will work closely with the other members of the Country Office team and the respective technical leads, across the three levels of the Organization to coordinate strategic and operational planning. S/ he ensures that planning is based on accurate data and that the expected results with the associated inputs (human and financial resources) are clearly defined and tracked. These positions will exist in offices for countries requiring moderate or full technical support. Under cost-sharing agreement, the positions can cover the same function within 2- 3 geographically close locations.

Summary of Assigned Duties:

Under the direct supervision of the Head of WHO’s Country Office, and the overall guidance of the Coordinator, Planning, Budgeting, Monitoring and Evaluation (PBM), the incumbent is responsible for, but not necessarily limited to the following duties:

1. Facilitate the development Country Cooperation Strategy (CCS) and other strategic plans, in accordance with WHO’s guiding principles; ensure collaboration with all levels of the Organization and alignment of Country Office priorities with the General Programme of Work, UNDAF and delivering as One United Nations System.

2. Undertake regular planning reviews and operational planning with WHO teams at all levels and provide recommendations for adjustments based on technical needs.

3. Monitor the Programme Budget (PB) implementation and provide inputs and recommendations on financial, administrative and human resource allocation as well as related programme management decision-making on resource utilization for optimal results.

4. Report on identified programme management issues and risks and liaise with the WR and/or relevant staff to ensure timely mitigation and resolution.

5. Ensure performance monitoring and assessment in WHO Country Offices to measure progress towards defined priorities and results including coordinating the quarterly, semi-annual, mid-term and end of biennium review and reporting processes.

6. Contribute to resource mobilization efforts by supporting the development of results-focused proposals, donor agreements and other grant-related instruments ensuring quality and alignment with WHO policies, pertinent documents and other administrative provisions.

7. Coordinate evaluation activities to support Organizational learning.

8. Implement and monitor standardized methods of capturing and consolidating evidence on health interventions as well as document lessons learnt, best practices and trend analyses to support health sector/cluster coordination and responsive decision-making.

9. Build and update a stakeholder database of key operational partners with the aim of strengthening multi-sectoral dialogue and collaboration for improved health sector performance.

10. Build the capacity of internal and external stakeholders, and promote accountability, responsiveness and transparency.

11. Perform any other related duties, as required by the functional supervisor.

RECRUITMENT PROFILE Competencies:

Generic (Describe the core, management or leadership competencies required - See WHO competency model – list in order of priority, commencing with the most important ones)

1. Producing results

2. Fostering integration and teamwork

3. Ensuring effective use of resources

4. Respecting and promoting individual and cultural differences

5. Communication.

Functional skills

• Sound theoretical and practical knowledge in results-based management in the health sector.

• Strong technical, analytical, conceptual and inter-personal skills

• Knowledge and experience in quantitative and qualitative methods

• Ability to manage multiple issues and tasks and reprioritize actions on short notice

• Ability to propose innovative approaches and solutions to challenging situations.

• Excellent organizational, oral and written communication skills including the development of reports and presentations

• Familiar with value-for-money principles, resource mobilization and communication for impact

• Demonstrated capacity to foster internal (within Country Teams) and external collaborations with various stakeholders including Member States and partners

Education (Qualifications)

Essential: First University degree in public health, business or public administration, social sciences or related field.

Desirable: Specialized training in planning, results-based management and/or project management. Knowledge of WHO Planning, Budgeting and Monitoring framework.

Experience

Essential: At least 5 years of relevant experience at the national or international levels in programme management in a public health context.

Desirable: Prior experience working with WHO, other UN Agency or health sector international Organization in planning, monitoring and evaluation would be an asset.

Languages:

Essential: Expert knowledge of written and spoken English.

Desirable: Working knowledge of another WHO official language.

Other Skills (e.g. IT):

Essential: Demonstrated knowledge of Microsoft Office applications including MS Word, Excel, PowerPoint.

Desirable: Knowledge of automated planning tools would be an asset.