Programme Associate - WASH Programme, GS-6, FT, Honiara, Solomon Islands

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

For every child, hope

UNICEF works with and for disadvantaged children and adolescents across 14 Pacific Island Countries and Territories. Our ambition is to get each entire country, and the entire Pacific Region, working together - as one - on behalf of its most vulnerable children. Explore the different areas of our work in the link provided here https://www.unicef.org/pacificislands/what-we-do

How can you make a difference?

Under the supervision and guidance of the WASH Specialist, the Programme Associate supports the WASH section by carrying out a range of programme support functions to help develop, implement and monitor their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

The Programme Associate works in close collaboration with a range of staff in the CO, external partners, and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.

Summary of key functions/accountabilities:

1. Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections. 2. Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs). 3. Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status. 4. Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls, and reporting systems. 5. Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery. 6. Supporting the programme section in researching, compiling, and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers, and presentations. 7. Carrying out transactions in VISION ensuring programme results, activities, and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary. 8. Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section, including but not limited to registering grant allotments and tracking expiring programme grants. 9. Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results. 10. Regularly monitoring budgets and financial expenditures of the section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up. 11. Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing the use of programme funds. 12. Supports capacity development activities related to programme development by preparing training materials and participating in exercises. 13. Also supports meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers, and hosts etc.; arranging times through liaising with participants over availability; liaising with budget focal point and section over costs and needs; and preparing background materials for participants. 14. Support with invitations and follow-up for events and conferences in co-ordination with section team members. 15. Provide backstopping support to Admin and Program associate posts in the office

Skills

1. In-depth knowledge of the administration which underpins UNICEF country office programme/project operations, including monitoring and evaluation processes. 2. Strong organizational, planning, and prioritizing skills and abilities. 3. High sense of confidentiality, initiative, and good judgment. 4. Ability to work effectively with people of different national and cultural backgrounds. 5. Strong office management skills. 6. High attention to detail. 7. Ability to effectively manage the section’s material resources and monitor its budget. 8. Good analytical skills. 9. Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint

To qualify as an advocate for every child, you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of six years of administrative or clerical work experience is required.
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organization is considered as an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are Builds and maintains partnership, Demonstrates self and ethical awareness, Drive to Achieve impactful results, Innovates and embraces change, Manages ambiguity and complexity, Thinks and acts strategically and Works collaboratively with others

View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/ assessment within the scope of child safeguarding as appropriate.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

The Vacancy Announcement is open to all (internal and external candidates)