Programme Associate (SCOPE Team Leader) | SSA-6 | Various Locations

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VA DETAILS

JOB TITLE PROGRAMME ASSOCIATE (SCOPE TEAM LEADER) CONTRACT TYPE SPECIAL SERVICE AGREEMENT JOB GRADE SSA-6 UNIT/DIVISION PROGRAMME - ACTIVITY 4 DUTY STATION BICOL (1), SURIGAO (1) DURATION OF CONTRACT 2 MONTHS NO. OF VACANCY 2

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

SCOPE is WFP’s beneficiary and transfer management platform that supports the WFP programme intervention cycle from beginning to end. The SCOPE platform is a web-based application used for beneficiary registrations, intervention setups, distribution planning, transfers and distribution reporting. SCOPE currently supports all WFP transfer modalities: in kind, voucher and cash for a variety of project activities. The platform can be used in many ways depending on the specific needs of the country and the type of delivery mechanism required.

The Programme Associate (SCOPE) will be working under the supervision of the SCOPE Project Manager, receiving guidance and regular feedback from the Strategic Outcome Manager on work performed. The job holder will be involved in providing technical support to the Cooperating Partner's enumerators employed by WFP to complete the beneficiary validation and data enhancement process.

JOB PURPOSE

To manage the SCOPE database during data enhancement, and preparation of records for enrolment; to provide technical support to a team of enumerators to ensure that quality data are captured in an efficient and consistent manner; and to coordinate with the SCOPE Focal Persons for the timely and regular uploading of data.

BACKGROUND

In 2021, WFP Philippines developed its Standard Operating Procedures (SOP) for the implementation of anticipatory actions (AA) under the 2021/22 UN CERF Anticipatory Action project, where WFP is a key implementing partner. The UN CERF AA project focuses on severe Category 4 or 5 typhoons and based on a system of forecast triggers enables the distribution of multi-sectoral humanitarian assistance to the most vulnerable populations as early as 3 days prior to typhoon landfall.

WFP’s AA project currently focuses on: i) the Bicol region (Region V) where it aims to cover 25,000 vulnerable households in 15 municipalities in the provinces of Albay, Catanduanes and Sorsogon; and ii) the provinces of Southern Leyte (Region 8) and Surigao Del Norte (Caraga region) where WFP aims to cover an additional 25,000 vulnerable households. WFP’s anticipatory actions include the dissemination of last-mile early warning messages and the distribution of multi-purpose cash (through SMS, direct cash or distribution of MTCN vouchers) to help beneficiaries take the necessary preparations, for example purchase of nutritious food items and medicine, shelter strengthening and livestock evacuation ahead of the typhoon landfall.

As part of its preparations ahead of the peak typhoon season for 2022, WFP will be working with a Cooperating Partner (CP) to support with the implementation of the necessary preparedness measures, including validation of the existing beneficiary lists, coordination with partner LGUs, beneficiary sensitization and in the case of a trigger activation, distribution of the anticipatory cash assistance for barangays in geographically challenged locations (the process and method to be agreed upon with WFP).

During this Preparedness phase, WFP will also hire a SCOPE Team Leader who will be working closely with the CP in his/her assigned geographic area to support with the beneficiary validation and data enhancement activities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Support in the development of data enhancement plans, contracts, processes, procedures and schedules. 2. Ensure that all material resources are available, functioning, deployed and maintained during the exercise and liaise with administrative and IT focal points to ensure that all services necessary for the team to function fully are in place and the timely (car hire, tents, chairs/tables, fuel, generators, IT infrastructure etc.). 3. Work with local authorities, cooperating partners, counterparts in WFP offices to coordinate daily data enhancement and sensitization exercises in the identified areas. 4. Support the mobilization teams operating in the assigned locations and be the focal person for the team during the mop up exercise of the data enhancement. 5. Provide supervision of the enumerators to ensure productivity and ensure that quantity and quality of data collected is adequate. 6. Conduct the regular data quality checks during the data enhancement exercise and provide technical backstopping when needs arise. 7. Provide daily error feedback to the enumerators to ensure that the daily data collected improve on a daily basis. 8. Prepare daily update for the data enhancement exercise and ensure that a daily debrief is done with the Project Manager. 9. Analyze, categorize, and consolidate information about queries received and issues raised from beneficiaries during the data enhancement, ensure appropriate feedback is given to the beneficiaries and procedures are prepared. 10. Provide oversight on the collection of FSP mapping information conducted by the CP. 11. Perform any other duties as needed.

DELIVERABLES

1. Trained CP enumerators on SCOPE processes 2. Updated SCOPE records for all target beneficiaries 3. Enrolled beneficiaries per distribution modality

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
• Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
• Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
• Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
• Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
• Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
• Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
• Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
• Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Programme Lifecycle & Food Assistance Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design. Transfer Modalities (Food, Cash, Vouchers) Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation. Broad Knowledge of Specialized Areas Understands basic technical concepts and data and their relevance to food assistance programmes. Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes. Strategic Policy Engagement w/Government Understands and applies basic principles of engagement with government counterparts at the national or local level.

STANDARD MINIMUM QUALIFICATIONS

Education: University degree in information technology, computer science, engineering, project management or business management, or other relevant fields

Experience: • Has at least 2 years background on data management and data analysis; • Has knowledge of basic IT systems; • Has at least 1 year of field experience in humanitarian response operations; • Has at least 2 years’ experience in managing a team for a project implementation; and • Must have a minimum work experience of three years

Knowledge: • Understanding in team management and providing administrative support to the team. • Ability to develop and maintain relationships with a range of individuals in order to provide high-quality support service. • Good communication skills required to give and receive information and work with a variety of individuals. • Ability to prioritize, multi-task, coordinate workloads, and work under pressure to meet deadlines. • Ability to conduct data analysis and detailed-oriented • Ability to work unsupervised and under own initiative

Language: Excellent written and oral communication skills in English and Filipino. Knowledege of the local language an advantage.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has experience in managing a team for data enhancement or data collection process. • Has experience in managing databases and/or information systems as part of project implementation.s.

DEADLINE FOR APPLICATIONS

Deadline for applications is on 27 July 2022, 1****1:59 PM. Qualified candidates are required to complete an online candidate profile in UN WFP Careers Website (https://www.wfp.org/careers). Only applications received from this website are considered valid and will be processed and only shortlisted candidates will be contacted.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.