Programme Associate

Contract

This is a SB-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SB-3 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women MCO-Caribbean (MCO) covers 22 English and Dutch speaking countries and territories in the Caribbean. The MCO maintains a physical presence in five (5) countries but there remains high and consistent demand for the exercise of UN Women’s integrated mandate across the 22 countries and territories.

The UN Women MCO Caribbean 2022 -2025 Strategic Note builds on the works of the 2017-2021 Strategic Note with a focus on the Normative Framework, Women’s Economic Empowerment, Ending Violence against Women and Girls and Climate Change and Disaster Risk Resilience. All the Outcomes like the SDGs are interconnected and interrelated. The MCO will focus on Governance and Participation in Public Life across all Outcome Areas and Peace and Security within the context of Outcomes 4 and 5. The programme will be implemented both at the regional and multi-country level.

Reporting to the Deputy Representative the Programme Associate works with and provides support to the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative, and programmatic support. The Programme Associate works in close collaboration with the operations, programme, and projects’ staff in the MCO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
• Provide technical guidance to the MCO and executing agencies on routine delivery and reporting of programme supported activities and finances.
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations.
• Review programme data from programmes/ projects for the MCO website.
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Provide administrative support to the financial management of the Programme Unit

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects, including the finalization of FACE forms.
• Review financial reports; prepare non-PO vouchers for development projects.
• Process payment for consultants.
• Maintain internal expenditures control system.
• Create requisitions in Atlas for development projects; register good receipts in Atlas.
• Assist in the preparation and follow up of cost-recovery bills in Atlas.

Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
• Make travel arrangements for the Programme Team, including travel requisitions and claims.
• Prepare public information materials and briefing packets.
• Assemble briefing materials and prepare power-point and other presentations.

Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements.
• Follow up on contributions within the MCO resource mobilization efforts.
• Organize, compile and process information from donors, MCO, and programme team, as inputs to various databases and documents.

Facilitate knowledge building and knowledge sharing across programmes as relevant

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance.
• Provide administrative support to training for the office staff and partners on programme and operations related issues.
• Support the development of presentations and papers on Gender Equality and Women’s Empowerment.

Key Performance Indicators

• Timely and accurate support to events, workshops, and missions.
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures.
• Timely recording of overall programme unit finances.
• Timely and accurate tracking of data for CO management and donor purposes.
• Quality maintenance of internal systems.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good knowledge of programme management.
• Ability to administer and execute administrative processes and transactions.
• Ability to create, edit and present information in clear and presentable formats.
• Ability to manage data, documents, correspondence and reports information and workflow.
• Strong financial and budgeting skills.
• Strong IT skills.

Required Skills and Experience

Education and certification

• Completion of secondary education required.
• Bachelor’s degree in Business, Public Administration or Development is an asset.

Experience

• At least 6 years of progressively responsible experience in administration or programme management/support.
• Experience in working in a computer environment using multiple office software packages.
• Experience in the use of ATLAS or another ERP system is an asset.
• Experience in the UN is an asset.
• Experience in supporting a team is an asset

Language Requirements

• Fluency in English is required.
• Working knowledge of another official UN language, especially Spanish, is an asset;

Applications:

• This position is subject to service contract conditions for Barbados. The successful candidate needs to be located in Barbados for the duration of the contract.
• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment; Please group all documents into one (1) single PDF document as the system only allows one document to be uploaded.

Note:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)